Executive Assistant (all genders)

Careers at Executive Assistant (all genders) About Lingoda Founded 12 years ago, Lingoda addresses a pressing global challenge: meeting the demands of growing economies and aging populations through the mobility of global talent. Driven by its mission "to empower global talent with the language, cultural, and technical skills for integration and success", Lingoda has established itself as a leader in education.  What We Do Lingoda’s highly effective Small Group Learning Model is delivered via over 800,000 classes a year, powered by 2,400 qualified teachers and a unique proprietary curriculum designed to help learners achieve their goals, whether that be career progression or integration into a new country. Who We Serve A rapidly growing and ambitious company, Lingoda operates in both B2B and B2C: while the B2B business has a strong focus on the healthcare sector in Germany and a credible ambition to expand into other professions and geographies, Lingoda’s B2C business has a global presence, teaching German, English, Spanish, French, and Italian to students worldwide. Learning a language with Lingoda is a rewarding experience, made possible by us Lingodies who support our students every step of the way. We’re committed to living the learning journey alongside them to create a world of connection and opportunity. Why Join Us? Joining Lingoda means becoming part of a team that’s committed to getting better, together. We foster an inclusive culture of bravery, curiosity, and growth, where insight turns into action, and every team member contributes to igniting positive change.  Be part of our journey to transform lives through education. We are seeking an Executive Assistant (all genders) based in Berlin, Germany.  Your mission with us: As the Executive Assistant, you will play a crucial role in managing the daily logistics for the CEO, as well as the Founder and the CFO, ensuring that their time, focus and energy are maximized for efficiency and aligned with the company’s most important priorities. You will act as a proactive gatekeeper, strategic coordinator, and the driving force behind seamless executive operations. Department Central Functions Employment Type Full Time Location Berlin Workplace type Onsite Reporting To Dominic Rowell Your Tasks: Team & Executive Support: Calendar Management: Coordinate, manage and optimise the executives' calendars, ensuring appointments, meetings, and events are scheduled efficiently and are aligned with priorities. Work with the CEO to maintain and deliver a rolling annual routine of Board Meetings (quarterly and monthly), SteerCo (monthly and weekly) and Leadership Team (every 6 months) meetings. Travel Logistics & Coordination: Organize and manage all travel logistics, including booking flights, accommodation and transportation. Create detailed itineraries for each trip, ensuring all logistics are handled with precision Meeting Organization: Schedule and coordinate internal and external meetings, ensuring contributors are prepared to deliver on agendas, and handle logistics. Ensure that relevant parties are involved, and that all necessary materials and documentation are available ahead of time Board & External Stakeholder Liaison: Act as a liaison between executives and internal/external stakeholders, managing email correspondence, scheduling meetings and responding to inquiries in a timely and professional manner. Own the coordination of the Board Calendar, proactively managing and driving timelines with Board Directors and their respective EAs. Internal Communications Execution: Company wide internal communications calendar and logistics: Deliver the annual company wide communication, end-to-end logistics and execution of recurring internal communication formats such as Company Huddles and Ask-Me-Anything sessions  Copywriting: Draft company-wide...