Human Resources & I-9 Specialist - Human Resources Department

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Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! 

Why Choose Us? 

At the University of Wyoming, we value our employees and invest in their success.  Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.  Benefits include: 

• Generous Retirement Contributions: The State contributes 15.19% of your gross salary, and you contribute 3.93%, totaling 19.12% toward your retirement plan. 
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. 
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. 
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. 
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. 

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary. 

JOB TITLE:  

HR & I-9 Specialist

JOB PURPOSE:   

The Human Resources & I-9 Compliance Specialist serves as the University’s primary institutional resource for employment eligibility verification, onboarding compliance, and work authorization processes. This position ensures compliance with federal Form I-9 regulations and related employment authorization requirements while delivering accurate, responsive, and customer-focused support to employees, supervisors, and campus partners.

The Specialist independently administers I-9 completion, review, tracking, and auditing processes; advises stakeholders on compliance requirements; and supports continuous improvement of onboarding and HR compliance workflows. Through strong attention to detail, sound judgment, and cross-functional collaboration, this role mitigates institutional risk, ensures data integrity, and supports a compliant and efficient onboarding experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• I-9 & Employment Eligibility Administration – Serve as the institutional subject matter expert for Form I-9 requirements and employment eligibility verification. Review, validate, and approve Form I-9 documentation for accuracy, completeness, and timeliness in accordance with federal regulations. Coordinate Section 1 and Section 2 completion for new hires, rehires, and reverifications. Correct technical and substantive I-9 errors in accordance with regulatory guidance. Monitor and manage re-verification timelines and expiring work authorization documentation.
• Onboarding Compliance & Workflow Coordination – Coordinate onboarding compliance processes to ensure timely completion of required documentation (I-9, work authorization, employment and I-9 tracking data). Track I-9 and work authorization milestones and follow up with employees and departments to prevent compliance lapses. Review employment transactions for compliance alignment across HR systems. Partner with hiring departments to resolve compliance discrepancies or delays.
• Compliance Monitoring, Auditing & Risk Mitigation – Conduct regular internal audits of I-9 records and related employment documentation. Maintain audit trails and documentation to demonstrate regulatory compliance. Prepare documentation and reports in support of internal or external compliance reviews. Identify compliance gaps and implement corrective action processes to mitigate institutional risk.
• Customer Service & Front-Line HR Support – Provide responsive, high-quality service to employees, supervisors, and campus partners via in-person, phone, and electronic communication. Serve as front-line support for walk-in and virtual HR inquiries, triaging and directing matters appropriately. Explain onboarding and journeys processes, I-9, and employment eligibility requirements in clear, accessible language. Troubleshoot system and process-related issues impacting onboarding and compliance completion.
• Data Management & Systems Administration – Enter, modify, and maintain employment and compliance data within WyoCloud, I-9, work authorization, and related systems. Develop and maintain tracking mechanisms to monitor compliance deadlines and workflow status. Reconcile data discrepancies across systems to ensure accuracy and integrity. Ensure appropriate record retention in accordance with regulatory and institutional standards.
• Reporting & Compliance Analysis – Generate routine and ad hoc compliance reports and data queries. Analyze trends related to onboarding completion, audit findings, and compliance gaps. Provide data-informed recommendations to improve processes and reduce risk exposure.
• Advising, Training & Continuous Improvement – Advise supervisors and stakeholders on I-9 and onboarding requirements, timelines, and best practices. Contribute to training materials, process documentation, and user guides. Participate in process improvement initiatives to enhance efficiency and compliance outcomes.
• Supplemental Functions – Support special projects and operational initiatives within Human Resources. Provide cross-functional assistance during peak operational periods. Participate in professional development to remain current on regulatory and compliance changes. Perform other duties as assigned.

SUPPLEMENTAL FUNCTIONS:

• Assist with other special projects as assigned.
• Assist other HR units when necessary.
• Participate in specialized HR training and orientations.

COMPETENCIES:

• Adaptability
• Analysis/Problem Identification
• Attention to Detail
• Collaboration
• Consistency
• Integrity
• Judgement
• Negotiation
• Quality Orientation
• Resilience
• Sensitivity
• Service Orientation
• Tenacity
• Work Prioritization & Management     

MINIMUM QUALIFICATIONS:  

Education:  Bachelor’s degree or an equivalent combination of education and work experience. Candidates that do not have a degree, but have additional work-related experience as defined below will be considered.

Experience:  1 year work-related experience providing a high-level of customer service. Candidates must be able to work in a fast-paced environment that requires cognitive flexibility and the ability to multitask in a disruptive environment.

Required licensure, certification, registration or other requirements:  Incomplete application packets may not be considered - please take care when completing your application.

DESIRED QUALIFICATIONS:   

• Experience with the federal Form I-9 is a plus, but not required - willing to train the right candidate!
• Demonstrated high level of attention to detail.
• Demonstrated customer service experience.
• Demonstrated experience with Microsoft Excel.
• Demonstrated excellent written, verbal, and interpersonal communication skills.

REQUIRED APPLICATION MATERIALS:

Complete the online application.  The department additionally requests candidates upload the following document(s) for a complete application: 

1. Cover letter identifying specific and/or related qualifications for position
2. Resume

Please note: Contact information for 4 work-related references will be requested of top candidates, and must be provided at that time in the search process.

*Incomplete application packets may not be considered - please take care when completing your application.

**Application review will begin on 07/30/2026, however, the position will remain open until filled.  Candidates who apply prior to that date (07/29/2026 or earlier) will receive priority consideration.

WORK LOCATION: 

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus and have regular, predictable attendance. 

 WORK AUTHORIZATION REQUIREMENTS: 

The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position. 

HIRING STATEMENT/EEO:   

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.  

ABOUT LARAMIE: 

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn  more about Laramie by visiting the About Laramie website. 

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/