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We are looking for a Senior Occupabcy Planner for our Workplace & Occupancy Planning Team
About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying, and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!
We are seeking a Senior Occupancy Planner with the ability to successfully manage the supply, capacity and demand of a building, campus, or portfolio of space for a specific client at the business unit level, as well as help coordinate multiple business unit tactical requests while aligning with the overall occupancy strategy.
Role Purpose
As a Senior Occupancy Planner, you will be driving the development of tactical and strategic plans. Sequencing of building and floor level migrations as well as facilitating and/or resolving planning issues identified in customer meetings. You will ensure that planning is aligned with corporate guidelines, and that all scenarios maximize use of space. You will govern, educate, and enforce space policies/guidelines, procedures, and protocols with the account team. You will track and notify the client of customer requested exceptions; create and document all related reporting and as necessary, develop specific Planning Strategies for approval by Senior Leadership. You will be a Subject Matter Expert in the client's workplace program and the use of utilization data to drive solutions which increase productivity of the Workplace. You will, model superior client relationship management and strategic thinking.
You’ll need to have a great knowledge in Corporate Real Estate. In this role, you will interact with organizational leadership, leading the team who will be identifying requirements, preparing, and updating status reports on actual seat demand versus projected seat demand at the site level or business unit level; reporting out on the current supply, capacity, and forecast inventory changes as required. Your team will be charged with assembling, updating, and reporting the top-down and bottoms-up seat count projections collected at the group-level for the projected planning horizon and work with the client to reconcile discrepancies from top-down projections, as well as track and report actual seat demand at the site and business unit level. You must be familiar with typical occupancy metrics, sharing ratios, and industry occupancy trends.
What this job involves
As a Senior Occupancy Planner, you will be responsible for fostering partnerships with both the client’s Real Estate Organization and end users to cultivate innovative space solutions. You will ensure consistent delivery of planning services and effectively managing and reporting occupancy data within the parameters of the client's workplace programs and strategy. Operating within a dynamic and forward-thinking culture, you will leverage your expertise in the creation of occupancy scenario and collaborative workplace practices to offer comprehensive solution options for intricate occupancy issues. This role requires four days (4) of onsite presence weekly.
To be successful in this role, you should be able to ensure accurate reporting of information, and foster critical relationships between various individuals and organizations. Communication channels will exist with:
- CREWS to review and resolve planning forecast requirements, concerns, and issues.
- Business Unit and HR leadership to collect headcount forecasts and resolve headcount forecast discrepancies between leadership's numbers and those collected at the group level.
- Corporate Finance group to gather top-down headcount and growth projections.
- Project management to review developed planning strategies which drive Capital construction projects and support the planning to implement these projects.
- Relocation Project Management and facility management teams to review and approve requested moves, develop migration plans, and conduct facility audits.
- Other members of the occupancy planning team to ensure cross campus/portfolio strategy plans are developed and followed
Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
Sound like you? To apply you need to be / have:
Required Qualifications:
- 5-7 years of experience in corporate environment, preferably in strategic space /occupancy planning
- Bachelor’s degree in Corporate Real Estate, Finance, Architecture, Design or a related field.
- Advanced skills in Microsoft Excel (pivot tables, VLOOKUP, cell calculations) and Microsoft Power Point
- Proficiency in CAFM/IWMS software
- Experience with AutoCAD for basic test-fits and square foot calculations
- Strong analytical and problem-solving skills
- Excellent written and verbal communication abilities
- Strategic thinking and big-picture perspective.
Preferred Qualifications:
- Ability to interact with executive-level clients
- Proactive and innovative approach to challenges
- Strong leadership and influence skills
- Adaptability and comfort with change
- Ability to work independently and as part of a diverse team.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Behavioral Competencies
- Think Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big picture
- Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive
- Helps others - Builds relationships, actively collaborates, helps others succeed.
- Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient
- Business first - Focuses on customers and clients, business/financial acumen, JLL first
- Inspire - Inspire others, creates vision and strategy, energizes others
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Location:
On-site –SAN ANTONIO, TXIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.