Business Assistant

Farfetch is a leading global marketplace for the luxury fashion industry. The Farfetch Marketplace connects customers in over 190 countries and territories with items from more than 50 countries and over 1,400 of the world’s best brands, boutiques, and department stores, delivering a truly unique shopping experience and access to the most extensive selection of luxury on a global marketplace.   LONDON   Our London office is located in Old Street, London’s tech hub, and is home to a wide range of teams. Our open space is ideal for collaborative work and sharing ideas. We also have a large outdoor terrace, which is the perfect spot to have a team lunch or host events.  

THE ROLE

The Business Assistant will support the 3-4 Senior Leaders with diary management, travel bookings, general administration, and project coordination. The ideal candidate will have a background in corporate, legal, or financial operations and performs exceptionally well in a fast-paced, highly confidential environment and performs well in a fast-paced environment. We’re looking for a true creative thinker who can bring best practice and new ideas to the role.  You will have a strong background working in a diverse environment that is high energy and service driven.  

WHAT YOU’LL DO 

• Proactive management of diaries and correspondence to identify priority issues while navigating global time zones

• Manage all travel, accommodation and preparation of itineraries

• Manage expenses, log and keep track of receipts, invoices and manage PO’s

• Deal with all meeting requests from all levels 

• Proactively prepare agendas in advance of key meetings

• Drive onboarding of the Senior Leaders new starters / direct reports

• Support the Senior Leaders with organising events and conferences

• Provide light, ad hoc support to the wider team as business needs dictates, including scheduling large team meetings on behalf of the Senior Leaders 

• Ensure general understanding and adhering to all FARFETCH Policies

• You will be an active member of the Business Assistant community and cover for other assistants on a regular basis]

WHO YOU ARE 

• You have a minimum of 2-3 years of Executive or Business Assistant experience supporting Senior Leaders (experience within a legal or finance environment is a plus

• You are confident in using Gmail, Google docs, Google Drive, Excel & PowerPoint

• You work calmly under pressure and handle fast-paced environments with ease, managing multiple priorities simultaneously, responding to urgent requests while keeping deadlines on track

• You have influencing skills and are self-motivated, positive and an enthusiastic achiever

• You have a flexible approach

• Exceptional degree of accuracy and attention to detail

• Strong experience in internal and external stakeholder management 

• You possess an exceptional degree of integrity, with a proven track record of handling highly sensitive, or confidential information appropriately

• You are committed to success and have the passion to make it happen

REWARDS & BENEFITS

• Employee Pension Scheme 
• Flexible Benefits Program 
• Health Insurance & Critical Illness cover 
• Flexible work environment- Hybrid Model (3 days a week from the office, 2 days from home)

Farfetch is a leading global marketplace for the luxury fashion industry. The Farfetch Marketplace connects customers in over 190 countries and territories with items from more than 50 countries and over 1,400 of the world’s best brands, boutiques, and department stores, delivering a truly unique shopping experience and access to the most extensive selection of luxury on a global marketplace.   LONDON   Our London office is located in Old Street, London’s tech hub, and is home to a wide range of teams. Our open space is ideal for collaborative work and sharing ideas. We also have a large outdoor terrace, which is the perfect spot to have a team lunch or host events.  

THE ROLE

The Business Assistant will support the 3-4 Senior Leaders with diary management, travel bookings, general administration, and project coordination. The ideal candidate will have a background in corporate, legal, or financial operations and performs exceptionally well in a fast-paced, highly confidential environment and performs well in a fast-paced environment. We’re looking for a true creative thinker who can bring best practice and new ideas to the role.  You will have a strong background working in a diverse environment that is high energy and service driven.  

WHAT YOU’LL DO 

• Proactive management of diaries and correspondence to identify priority issues while navigating global time zones

• Manage all travel, accommodation and preparation of itineraries

• Manage expenses, log and keep track of receipts, invoices and manage PO’s

• Deal with all meeting requests from all levels 

• Proactively prepare agendas in advance of key meetings

• Drive onboarding of the Senior Leaders new starters / direct reports

• Support the Senior Leaders with organising events and conferences

• Provide light, ad hoc support to the wider team as business needs dictates, including scheduling large team meetings on behalf of the Senior Leaders 

• Ensure general understanding and adhering to all FARFETCH Policies

• You will be an active member of the Business Assistant community and cover for other assistants on a regular basis]

WHO YOU ARE 

• You have a minimum of 2-3 years of Executive or Business Assistant experience supporting Senior Leaders (experience within a legal or finance environment is a plus

• You are confident in using Gmail, Google docs, Google Drive, Excel & PowerPoint

• You work calmly under pressure and handle fast-paced environments with ease, managing multiple priorities simultaneously, responding to urgent requests while keeping deadlines on track

• You have influencing skills and are self-motivated, positive and an enthusiastic achiever

• You have a flexible approach

• Exceptional degree of accuracy and attention to detail

• Strong experience in internal and external stakeholder management 

• You possess an exceptional degree of integrity, with a proven track record of handling highly sensitive, or confidential information appropriately

• You are committed to success and have the passion to make it happen

REWARDS & BENEFITS

• Employee Pension Scheme 
• Flexible Benefits Program 
• Health Insurance & Critical Illness cover 
• Flexible work environment- Hybrid Model (3 days a week from the office, 2 days from home)