JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Intern Administrator Job Description

Position: Administrative Intern
Department: Administration
Reports To: Office Manager / Administrative Manager
Employment Type: Internship (Full-Time or Part-Time)
Duration: 3-6 months (with potential for extension)

Position Overview

The Administrative Intern provides support to the administrative team while gaining practical experience in corporate office operations. This internship offers hands-on exposure to various administrative functions, business processes, and professional workplace dynamics, helping to develop foundational skills for a career in business administration.

Key Responsibilities

Administrative Support Assist with daily administrative tasks including data entry, filing, and document organization. Support preparation of reports, presentations, and meeting materials. Handle photocopying, scanning, and distribution of documents. Maintain organized physical and digital filing systems. Respond to routine inquiries and direct them to appropriate personnel.

Scheduling and Coordination Help coordinate meeting schedules and room bookings. Assist with calendar management for team members. Support logistics for internal events, trainings, and team meetings. Track and order office supplies as needed.

Project Assistance Support departmental projects with research, data collection, and analysis. Assist with process improvement initiatives and documentation updates. Help maintain internal databases and tracking spreadsheets. Contribute to special assignments as directed by supervisor.

Communication Support Assist with drafting internal communications and announcements. Help maintain contact lists and distribution groups. Support cross-departmental communication by routing information appropriately. Take meeting notes and distribute action items when requested.

Qualifications

Required: Currently enrolled in or recently completed a degree program in Business Administration, Management, Communications, or related field. Basic proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills. Excellent organizational abilities and attention to detail. Enthusiasm to learn and take on new challenges. Professional attitude and reliability.

Preferred: Previous internship or work experience in an office environment. Familiarity with collaboration tools like Microsoft Teams or SharePoint. Customer service experience. Interest in pursuing a career in business administration.

Learning Opportunities

This internship provides exposure to corporate administrative operations, business communication practices, project coordination, time management in a professional setting, cross-functional collaboration, and use of enterprise business systems and tools.

Skills Development

Interns will develop professional communication skills, organizational and multitasking abilities, problem-solving and critical thinking, proficiency in business software applications, understanding of corporate workplace culture, and project management fundamentals.

Work Environment

Office-based position with flexible scheduling options to accommodate academic commitments. Collaborative team environment with mentorship from experienced professionals. Opportunity to attend company meetings and observe various business functions.

Compensation

Competitive hourly rate or stipend (as applicable). Potential for academic credit if eligible through university programs.

Location:

On-site –Johor Bahru, Malaysia

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.