As a Sr Doc Ctrl Assistant here at Honeywell, you will play a key role in managing and controlling documentation processes. You will be responsible for ensuring the accuracy, quality, and integrity of documents, maintaining document control systems, and supporting various departments with their documentation needs. Your attention to detail and organizational skills will be crucial in maintaining compliance with company policies and regulatory requirements.
In this role, you will impact the efficiency and effectiveness of our documentation processes, ensuring that all documents are properly managed and accessible to relevant stakeholders. Your efforts will contribute to the smooth operation of our business and support our commitment to quality and compliance.
• Manage and maintain controlled document repositories ensuring all documents are up-to-date and accessible to authorized personnel.
• Coordinate document review, approval, and distribution processes in compliance with company policies and regulatory requirements.
• Assist in the development and implementation of document control procedures and best practices to improve workflow efficiency.
• Sales order entry and maintenance: Enter incoming orders with information provided by the engineering leader and/or other internal suppliers. Accuracy and attention to detail is imperative, as the information (invoicing, shipping schedule/instruction, pricing, commission allocations, quantity and model, special accessories, etc.) provides direction and status to all applicable departments. Assures data is accurate at all times.
• Customer Documents: Develop, complete, and maintain an accurate vendor document index with information from customer's purchase order, specifications and input from the project manager. Utilizes Sundyne standard documents and makes appropriate modifications to accommodate the customer's specifications. Assign and track due dates for the various documents in support of the overall project schedule and project manager. Maintain organization and prioritize project team’s documentation requirements. After developing some experience with the process and products, processes customer's comments and revises documents with direction from the engineering leader. Document packages can consist of, but are not limited to, P&IDs, certified outline drawing, accessory drawing, kit drawings and other technical information regarding the pump or compressor system.
• Final Data Submittal: Independently compiles and revises technical data to provide the customer with accurate information for proper installation and operation of the equipment. This consists of as built parts lists, instruction manuals, test results and certifications, recommended spare parts lists and sub-vendor accessory data.
• Compiles required test and inspection data to support on site customer inspection visits required by contract. Secures required inspection certificates to be ultimately integrated with the final data submittal.
• Loads the complete final data package into Sundyne’s data system for future retrieval from all Sundyne departments.
• Experience in document control or records management within a corporate or industrial environment.
• Strong knowledge of document management systems and compliance standards.
• Proficiency with document control software and Microsoft Office Suite.
• Attention to detail and ability to manage multiple priorities effectively.