Facilities Administrator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

The Role: Facilities Administrator will provide comprehensive administrative support across finance operations, ESG reporting, compliance documentation uploads, and contract management for the Australian FM portfolio. This role offers a valuable opportunity to broaden your skills by supporting onsite operational activities—including escorting vendors, managing Safe Work Method Statements (SWMS), and raising work permits—while serving as a key enabler for the Workplace Experience & Operations team. Flexibility for occasional after-hours support during critical periods or emergencies is required.

Duties include but are not limited to:

• Provide end-to-end administrative support for finance operations, including raising purchase orders, processing invoices, goods receipting, and supporting financial reporting across the Australian FM portfolio.
• Manage and upload compliance documentation, including permits, safety records, and service reports ensuring accuracy and audit readiness.
• Support contract administration by tracking key dates, maintaining vendor documentation, and assisting with governance and compliance checks.
• Contribute to ESG reporting initiatives by collecting, validating, and submitting required facility-level data.
• Assist with onsite operational activities to build practical FM experience—such as escorting vendors, managing Safe Work Method Statements (SWMS), and raising work permits.
• Attend vendor and operational meetings as required; follow up on administrative action items, including payment or documentation issues.

What you will bring:

• Strong verbal and written communication skills
• Ability to work autonomously with minimal supervision
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Intermediate computer literacy with ability to navigate FM or ERP systems
• Organizational capability to manage finance, compliance, and documentation tasks efficiently
• Facilities support experience preferred  

Benefits:

• 18 weeks paid parental leave for Primary Carer after 6 months of service
• Private Health Insurance Discounts
• Gym & Wellbeing Discounts
• Employee assistance program
• Health & Beauty Discounts
• Novated Lease for EV Cars
• ‘You Days’ – 2 extra leave days!

What to expect from us:

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.  

This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions, and race.

We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Apply now and quote ABREQ518467

Location:

On-site –Barangaroo, NSW

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.