This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Administrative Assistant based in the United States.
Join a fast-paced, collaborative environment supporting senior leaders across technology and product teams. In this role, you will play a critical part in ensuring operational efficiency through expert calendar coordination, travel planning, and administrative support. You will act as a key organizational anchor for leadership, helping prioritize time, streamline communication, and enable smooth execution of strategic initiatives. Working in a remote-first setting, you’ll partner closely with executives, senior administrative peers, and leadership teams to ensure alignment across priorities. This role is ideal for someone who thrives in structured yet dynamic environments, enjoys problem-solving, and takes pride in keeping complex operations running seamlessly.
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Administrative Assistant based in the United States.
Join a fast-paced, collaborative environment supporting senior leaders across technology and product teams. In this role, you will play a critical part in ensuring operational efficiency through expert calendar coordination, travel planning, and administrative support. You will act as a key organizational anchor for leadership, helping prioritize time, streamline communication, and enable smooth execution of strategic initiatives. Working in a remote-first setting, you’ll partner closely with executives, senior administrative peers, and leadership teams to ensure alignment across priorities. This role is ideal for someone who thrives in structured yet dynamic environments, enjoys problem-solving, and takes pride in keeping complex operations running seamlessly.
Accountabilities:
- Manage complex executive calendars, prioritize competing demands, and resolve scheduling conflicts while aligning with leadership priorities across multiple teams.
- Coordinate end-to-end travel arrangements, including flights, accommodations, and itineraries, ensuring accuracy and responsiveness to changing plans.
- Anticipate scheduling and logistical needs proactively, making adjustments based on evolving business priorities.
- Organize and support internal and external events such as town halls, leadership meetings, and team offsites, ensuring smooth execution.
- Partner with vendors and internal stakeholders to coordinate logistics, materials, and communications for meetings and events.
- Prepare, submit, and manage expense reports with accuracy and timeliness for leadership review.
- Identify opportunities to improve administrative processes and contribute best practices to enhance team efficiency.
- Collaborate closely with senior executive assistants and administrative peers to ensure consistent and high-quality support across leadership teams.
- Provide backup administrative support when needed to ensure continuity of operations.
- 3+ years of experience in administrative support roles assisting business or executive leaders.
- Strong expertise in calendar management, including scheduling complex, multi-time-zone meetings.
- Excellent organizational skills with the ability to manage multiple priorities and maintain strong attention to detail.
- Proven ability to anticipate needs and resolve scheduling, travel, or logistical challenges with minimal supervision.
- Strong written and verbal communication skills with the ability to tailor messaging to different audiences.
- High level of professionalism, discretion, and ability to handle confidential information.
- Proficiency in Microsoft Office tools (Excel, Word, PowerPoint, Outlook) and experience with collaboration tools such as Zoom and Slack.
- Strong problem-solving skills and ability to work effectively in a fast-paced, evolving environment.
- Experience with AI tools or automation solutions is a plus.
- Competitive base salary ranging from $55,000 to $65,000 USD.
- Eligibility for additional compensation such as bonuses depending on role and performance.
- Comprehensive healthcare coverage, including medical, dental, and vision insurance.
- Paid vacation and company holidays.
- Health and wellness days to support work-life balance.
- Birthday day off as an additional personal benefit.
- Remote-first work environment with flexibility.
- Collaborative, people-focused culture that values growth and inclusion.
- Opportunities for professional development and exposure to senior leadership teams.