Workplace Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

The Workplace Coordinator role will assist the onsite staff with operational activities by providing customer related support and service to enable onsite delivery staff to effectively delivery facility management services. The Workplace Coordinator will also provide broad level administrative support to the site team including procurement and vendor support, finance, health and safety, and site operations support.

The Workplace Coordinator will be responsible for:

 

• Operations Support
  • Provide superior customer service to meet on-site client expectations
  • Provide vendor management support by ensure subcontractors perform to the required standards (including inspection of vendors’ works)
  • Assist in the procurement of vendors and services as required
  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
  • Provide support for conferences by coordinating conference room booking and preparing conference rooms for meetings, including ordering catering as required 
  • Perform weekly consumables order; receive and store as required; and provide receipts to PFM for records
  • Oversee site cleanliness and provide direction to cleaning staff to ensure spaces are kept clean and tidy
  • Organise specialty cleaning as required
  • Provide administrative support to Contract Administrator as required to ensure staff obtain and maintain security clearances 

 

• Health, Safety and Risk Management
  • Under direction of PFM, assist in conducting regular audits to ensure that safety procedures are being complied with
  • Assist in carrying out safety procedures when needed
  • Assist in the property risk management program
  • Participate in the disaster recovery and business continuity plans as required
  • Follow established escalation procedures and incident reporting procedures
  • Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies

 

 

The Workplace Coordinator will demonstrate the following competencies:

• Able to cooperate and work well with others to meet targets
• Support the team effectively as and when needed
• Proven ability to commit to flawless execution while complying with firm’s procedures and standards
• Demonstrate and ensure to instill a culture in the team that match our ‘I am JLL’ core behaviors and values of being an Safety, Expert, Proactive, Innovative, Team Player and valuing the Customer
• Able to interact with the general client staff & vendors with ease
• Ability to manage conflict and conflicting priorities
• Demonstrates ability to work with vendors to deliver efficient services
• Demonstrates proactive & professional approach to customer service
• Has a customer-oriented attitude
• Proven ability to manage multiple and complex operational matters on a daily basis
• Demonstrates ability to prioritize and manage tasks in an efficient and timely manner

 

■      Worked in a dynamic environment with basic understanding of facilities management

■      Good computer skills in Microsoft Suite programs

■      Previous experience in general workplace administration and coordination

Location:

On-site –Singapore

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.