Project Administrator
About Comfort Systems USA Mid South:
Comfort Systems USA Mid South is a leading mechanical services company specializing in heating, ventilation, air conditioning, plumbing, electrical, and building automation services for commercial, industrial, and institutional clients. With a focus on safety, quality, and innovation, we integrate planning, engineering, and implementation processes to meet the complex needs of our customers.
Behind every successful project is a team committed to collaboration, accountability, and operational excellence. We invest in our people by providing opportunities for professional growth, continuous learning, and meaningful careers while delivering exceptional service to the communities we serve.
Position Summary:
The Project Administrator plays a critical role in supporting the successful execution of commercial construction projects by providing administrative, financial, and operational support to the Project Management team.
This position is responsible for coordinating project setup, maintaining accurate documentation, supporting job cost reporting, processing project changes, and ensuring project information remains organized throughout the project lifecycle. The Project Administrator serves as a key partner to Project Managers, helping create the structure and organization that allows projects to move efficiently from award through closeout.
This is an excellent opportunity for someone who enjoys problem-solving, thrives in a fast-paced environment, and takes pride in supporting successful project execution through exceptional organization and attention to detail.
Key Responsibilities:
Create and establish new projects within company systems
Set up and maintain project files, documentation, and tracking logs
Coordinate project setup and document management within Procore
Enter and maintain project budgets, cost codes, and budget revisions
Prepare monthly Cost-to-Complete (CTC) meeting packages and record meeting minutes
Generate and distribute job cost reports for Project Managers and leadership
Support project financial tracking through COINS and other company systems
Process project documentation including Certificates of Insurance, Performance & Payment Bonds, Final Consents of Surety, Sales Tax Exemption Certificates, Notices to Owner, and CCIP/OCIP documentation
Maintain accurate project records and electronic documentation throughout the project lifecycle
Assist with project closeout documentation and administrative requirements
Coordinate with Project Managers and internal departments to ensure projects remain organized and on schedule
Support continuous improvement initiatives by identifying opportunities to streamline administrative processes
Perform additional project support responsibilities as assigned
Qualifications & Experience:
High School Diploma or GED required; Associate degree or related education preferred
2+ years of administrative or project support experience, preferably within commercial construction or a related industry
Experience with construction management software such as Procore preferred
Experience with COINS ERP or similar accounting/project management systems preferred
Strong organizational skills with exceptional attention to detail
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams
Ability to manage multiple priorities while meeting deadlines in a fast-paced environment
Strong written and verbal communication skills
Ability to work independently while collaborating effectively with project teams
We Are Proud to Offer Our Team Members:
Competitive pay and incentives
Medical, Vision, and Dental insurance
Paid holidays and flexible, generous PTO – 2 weeks after 90 days, with the opportunity to gain up to 5 weeks
401(k) Plan with multiple investment options
Training and Development Programs
Company-paid Employee Assistance Program
Employee discount programs
Company-paid and voluntary life insurance
Company-paid and voluntary accidental death & dismemberment (AD&D)
Company-paid short-term disability and voluntary long-term disability
Healthcare reimbursement account and dependent care reimbursement account
Health savings account with company contributions
Vehicle discount purchase programs
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Comfort Systems USA, Inc. and all subsidiaries are equal opportunity employers. We are committed to creating an inclusive workplace and prohibit discrimination and harassment of any kind regardless of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.