Program Support Assistant

The position is located within the Medical Center's Environmental Management Service (EMS) reporting to the EMS Chief. The primary purpose of this position is to provide program support and administrative assistance to the EMS Chief and staff. The position assists with all aspects of theadministrative management of EMS, human resource staffing, grievance tracking and timeframes, preparation of position management, development of database or spreadsheets to automate paper processes within EMS. Primary responsibilities include assisting Chief, EMS with implementing timely responses to all actions required by the department and its supervisors such as V ACO Directives, IG Actions, VISN Requests, Director Requests, or other work-related requests for EMS departments. Tracks and maintains all current documents necessary to meet requirements of accreditingbodies such as The Joint Commission. Oversees administrative responsibility for EOC program. Tracks VA Medical Center Service Line and Department deficiencies. Provides notification of 14 day deficiency monitoring and correction. Prepares quarterly EOC deficiency reports. Collects and maintains CWT work hour's database. Collects and maintains Regulated Medical Waste (RMS) manifests and data tracking. Prepares GEMS Committee reports concerning Regulated Medical Waste (RMW), Waste Management and Recycling. Uses the Veterans Health Information & Technology Architecture (VISTA) to access information in the Medical Center Computer System. Maintains and updates all EMS regulations, polices, instructions, standing memorandums, and guidelines pe1iaining to JCAHO, OSHA, EPA, PA DEP, VACO Environmental Management Technical Procedures for Housekeeping, Waste Management, Linen/Lau:1d1y Services, and Pest Control. Maintains and coordinates all suspense's within EMS. This includes preparing responses including data collection for various suspense and routine reports. Updates EMS policies and memorandums; as required, develops policies and memorandums for EMS. Assists EMS staff with a full range of human resources requirements including assisting supervisors with projecting staffing needs, writing position descriptions, developing job reviews, preparing performance appraisals and competencies, and drafting disciplinary and adverse actions. Provides administrative support to EMS as a fund control point clerk in support of budget administration and financial systems.Monitors Control Point (CP) funding and submits necessary funding requests. Maintains and tracks all equipment inventories lists (EIL's) for EMS. Maintains 5 year plans and keeps project reports up to date. Prepares Purchase Requests, Equipment Orders as required. Collects data for Statement of Work (SOW) justifications. Assists Assistant Chief in Researching and ordering equipment for EMS. Submits 2237's as need for Control Point and Requisitions. Serves as the EMS Key/Lock Manager. Performs other duties as assigned. Work Schedule: 7:00 am to 3:30 pm, Monday thru Friday Position Description Title/PD#: Program Support Assistant/PD021230 Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.