Senior Executive Assistant (Events Support Administrator)

Are you ready to make an impact by efficiently processing intake requests? Are you detail oriented and passionate about delivering top-notch support to drive business success? If so, we have the perfect opportunity for you.

As an Event Support Administrator within the Business Support Management team, you will play a pivotal role in processing intake requests that operationalize our events and sponsorship strategy. In this role, you will ensure requests are handled efficiently and in compliance with firm standards, collaborate with cross-functional teams, and contribute to process improvements. You will help maintain our event management tools and support the team’s ongoing projects and initiatives.

Job responsibilities:

• Review incoming requests to ensure alignment with the engagement plan strategy.
• Gather and store required documents and details to confirm audit compliance and completeness.
• Enter events and sponsorships into the national calendar and event management tool with strict attention to detail.
• Advise submitters of missing or inaccurate information and provide guidance on requests not in line with guidelines.
• Update budget tracking tools and complete drawdowns and adjustments in partnership with the Strategy Manager.
• Coordinate with production team members to ensure timely payment for submissions.
• Suggest process improvements to optimize intake procedures.
• Create ads and materials within the content management tool.
• Partner with Sponsorships and Donations teams, Business Support Associates, and Technology to ensure consistency in practices and service delivery.
• Support ad hoc projects and initiatives

Required qualifications, capabilities, and skills:

• Experience in a client-facing, administrative, or executive assistant role.
• Strong communication and interpersonal skills with the ability to provide clear messaging across all organizational levels.
• Control orientation with a focus on enforcing compliance and mitigating business process risks.
• Proficiency in Microsoft Office Suite and other relevant applications.
• Highly adaptive to integrating and using new technologies to improve operations.
• Proactive mindset with the ability to take initiative and drive results independently.
• Must be willing and able to work night shifts.

Preferred qualifications, capabilities, and skills:

• Experience in processing and project management with strong attention to detail.
• Willingness to understand complex processes and stakeholder hierarchies.