Senior Administrative Assistant (Dallas, TX) - Austin Commercial

Austin Industries is one of the nation’s largest, most diversified U.S.-based construction companies. With more than 8,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.

Austin Commercial is currently seeking a Senior Administrative Assistant for our accounting department located in Dallas, Texas. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. This individual will be accountable for providing administrative and secretarial support services to management and the accounting team.

 

Functional Areas of Responsibility:

• Office Management
• Distribution of mail and other correspondence
• Assist in Accounting and Treasury functions
• Business partner setup
• Scheduling and organization

  

Responsibilities:

• Business partner setup/changes in CMiC for Austin Commercial and related joint ventures. Provide backup for Austin Bridge & Road and Austin Industrial.
• Scan and distribute financial reports and bank reconciliations.
• Scan and deposit checks for Accounts Receivable and deposit incoming cash.
• Provides high-level, administrative support for Accounting leadership
• Interfaces with key personnel throughout the company to maintain a congenial working relationship with employee-owners, outside clients, and suppliers.
• Manage/code expenditures for management in Chrome River
• Schedules appointments for luncheons, meetings, etc. and help coordinate including obtaining meeting space, notifying attendees, scheduling catering, etc.
• Responsible for stocking coffee bars and ordering office and breakroom supplies
• Maintain Austin Commercial floor maintenance/equipment requests and arranging necessary repairs, when needed.
• Calendar management and handles travel arrangements for Accounting leadership.
• Assists with back-up for company switch-board/receptionist function
• Serves in an “as needed” capacity as back-up to other departments
• Plans departmental and/or other events, including logistics and event schedules
• Assists in the preparation of special projects.
• Additional duties as assigned.

 

Qualifications:

• Seeking at least five years’ comparable executive support experience.
• Background should include document control, preparation of spreadsheets, graphs and charts, desktop publishing, and presentation materials.
• Expertise in the Microsoft Office Suite, excellent spelling and grammar, strong phone skills, and stellar organizational skills.
• Professional, upbeat, energetic, takes initiative, dependable, and takes pride in work.
• Must be extremely efficient, organized and resourceful.

 

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

 

Austin Commercial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

 

About Austin Commercial 

Become an owner of one of North America's most respected and fastest-growing commercial construction firms! Austin Commercial’s employee-owners put our expertise to work in regional and national operations, building iconic projects that set the bar in our industry. Whether world-class airports and aviation facilities, technologically advanced healthcare facilities, cutting-edge educational and research facilities, professional sports stadiums, high-rises, hospitality, and other leading commercial markets, Austin’s industry expertise and ingenuity are second to none. Become an employee-owner today, grow your career, and put your skills to work at Austin Commercial.

To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial.

 

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). 

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company. 

 

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.