Transaction Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

JLL Capital Markets is seeking a highly organized, detail-oriented, and proactive Transaction Coordinator to support a fast-paced investment sales team. This position serves as a critical operational hub for deal execution, working closely with brokers, legal counsel, clients, and prospective buyers throughout the transaction lifecycle. The ideal candidate thrives in fast-paced environments, demonstrates exceptional attention to detail, and possesses the technical and interpersonal skills necessary to advance complex transactions from mandate execution through closing. 

 

What your day-to-day will look like:

Marketing & Materials Development

• Prepare comprehensive proposals, offering memoranda, executive summaries, and marketing packages for institutional investment opportunities

• Coordinate professional photography, site plans, aerials, and property documentation to support marketing initiatives

• Maintain organized databases of property information, transaction comps, and marketing collateral

• Support the creation of client pitch materials and new business presentations for prospective mandates

 Investor & Buyer Communications

• Respond to and qualify incoming inquiries from investors, brokers, and prospective purchasers.

• Coordinate the distribution of marketing materials and data room access.

• Manage non-disclosure agreements (NDAs), ensuring proper execution and record keeping.

• Maintain buyer and investor tracking reports.

 

Transaction Management 

• Draft and prepare correspondence, agreements, letters, and transaction-related documents.

• Coordinate due diligence requests and document collection.

• Track deal milestones, deadlines, and required deliverables.

• Assist with offer management and transaction reporting.

Document Preparation & Administrative Support

• Draft NDA's, due diligence checklists, letters of intent, offer summaries, and marketing update reports

• Prepare and coordinate execution of agreements including listing agreements, and commission documentation 

• Manage calendars, meetings, and client communications.

• Maintain CRM databases and contact records.

• Coordinate electronic filing systems and document organization.

• Support legal counsel with document preparation and closing coordination activities

• Maintain comprehensive transaction files with organized folder structures and audit-ready documentation

 Required Qualifications:

• 2+ years of experience in commercial real estate, brokerage, professional services, legal, banking, or a related field.
• Relevant post-secondary diploma or university degree
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience with Adobe Acrobat and CRM systems is an asset.
• Ability to manage confidential information with discretion.
• Strong attention to detail and ability to work under tight deadlines.

 Preferred Qualifications:

• Interest in commercial real estate investment sales and capital markets.
• Professional, confident, and client-service oriented.
• Ability to prioritize competing demands in a fast-paced environment.
• Strong problem-solving skills and initiative.
• Comfortable interacting with investors, property owners, lawyers, lenders, and brokers.

Estimated compensation for this position:

75,000.00 – 80,000.00 CAD per year

This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location:

On-site –Toronto, ON

Opening Type:

Replacement

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.