Data Coordinator - Pee Dee Area Health Education Center

The Data Coordinator is responsible for accurately inputting, maintaining, and updating Pee Dee AHEC’s information/data in the appropriate digital databases and spreadsheets. This role ensures data integrity and supports business operations by verifying accuracy, organizing records, and conducting timely data entry. The coordinator will support the maintenance and updates for the Pee Dee AHEC website and social media platforms. The position will also provide administrative support to the AHEC staff and assistance with special projects requiring large-scale or high-volume data entry.

Maintains a professional image and exhibits excellent customer relations with patients, visitors, physicians, and co workers in accordance with our Service Excellence Standards and Core Values. 

Collaborate with the Pee Dee Regional Workforce Development Manager to maintain and update the Salesforce database. 

Receive and process source data provided by Pee Dee AHEC’s Regional Workforce Development Coordinator for entry into Salesforce and other data platforms. 

Enter and reconcile data in ALP, the SC AHEC Learning Portal (ALP) registration system, and other designated databases in coordination with Pee Dee AHEC CPD, HCP, and HPS Coordinators. 

Generate reports and provide data as requested by SC AHEC, Pee Dee AHEC Coordinators, and the Pee Dee AHEC Regional Workforce Development Coordinator.

Compile and maintain data and information needed to support Pee Dee AHEC operations and evaluation activities. 

Transfer data from hard copies to digital formats with a focus on accuracy. 

Review, verify, and update outdated or inconsistent data entries. 

Identify and correct errors or discrepancies in records. 

Conduct regular database backups to ensure data security and recovery. 11. Locate and retrieve specific information from files or databases as needed. 

Operate standard office equipment such as scanners, printers, and copiers. 

Assist with special projects involving large-scale or high-volume data entry. 

Coordinate and provide Pee Dee AHEC website content and updates to the website vendor. 

Assist with posting content to social media platforms and pulling social media analytics. 

Collect credit card payments via Converge.

Develop and maintain core service Constant Contact distribution lists. 

Assists the Workforce Development Manager in preparing for meetings, including compiling data, creating handouts/materials, and providing logistical support for scheduling and organization.

Assists with data entry and printing and filing needs of MLS. 

Provides administrative support for the Pee Dee AHEC staff for daily operations.

The above is intended to describe the general content of and requirement for the performance of this job. It is not to be construed as an exhaustive statement to duties, responsibilities, or requirements.

Qualifications /Training: A bachelor’s degree in information technology, marketing or business administration is preferred. An associate’s degree in secretarial science or 2 years’ equivalent work-related experience is required. Excellent written and verbal communication skills and the ability to collaborate with the team with minimal supervision. High level proficiency in Microsoft Office Suite (Excel, Word, Outlook) applications, Constant Contact, Canva, and database systems; Salesforce preferred. Strong analytical skills with diligence and accuracy. Ability to learn new systems and processes quickly in a high-paced environment. Proven ability to take on a variety of different tasks and to work effectively under stress and deadlines while maintaining professionalism. Proven ability to anticipate needs, identify opportunities, and manipulate outcomes for improvement. Ability to maintain confidentiality and manage sensitive information appropriately. High level of interpersonal skills, ability to relate well to people at all organizational levels, and to work well in a team framework. The ability to present with poise and confidence. Demonstrates knowledge of AHEC’s mission, standards, and program goals. 

Licenses/Certifications/Registrations/Education: Valid Driver’s License