Office Administrator

All Jobs  >  Office Administrator Apply Office Administrator Bluffton, SC Apply Description Job SummaryThe Office Administrator is responsible for providing administrative support to the Branch operations team. Qualified individuals must have excellent communication skills, be diligent and extremely detail-oriented, well organized, possess proficient computer skills, and work well in a fast-paced deadline-driven environment. This position reports to the Director of Central Services and works closely with the Branch Managers and all departments of the business. Core ValuesCulture of Safety – Safety is always job #1A Growing Tradition Plants, Personally, Financially and ProfessionallyEmployee Owned – Personal Pride in Success with an Owners MentalityExceptional Customer Experience – Delighting our Clients with our Products andServicesGood Neighbors – Community Pride – Sharing our SuccessRespectability – Treating Others as we want to be treatedDuties/ ResponsibilitiesOperationsManage Aspire and other integrated software systems Handle administrative tasks related to weekly and monthly Aspire closures Support contract setup and documentation accuracyAssist with contract cancellations and renewalsUpdate client information and property information in AspireSupport branch operations, including inventory management and supply orderingParticipate in Branch Meeting as the liaison between Operations and AccountingManage office tasks such as answering calls, directing employees, and handling mail Human ResourcesSupport recruiting, interviewing, and training of Office Administrator candidatesComplete onboarding and facilitate orientation process for hourly employeesAssist Branch Managers with temp employee requests Support employee recognition and incentive initiativesDaily monitoring of Aspire time entries for accuracy and weekly approvalProvide guidance to employees on payroll and benefit-related matters Accounts PayableManage petty cash requests, reconciliation, and reimbursement processingProcess and distribute manual checks, upon request Process purchase creditsCreate and approve purchase receipts/ orders for indirect and direct expenses Assist in collecting and reviewing vendor invoicesAccounts ReceivableReview and reconcile monthly maintenance invoices from Aspire to client listComplete and submit Client Payment ApplicationsProcess and submit Credit Memos as requestedUpdate client billing information in Invoice Assistant, as neededAssist branch operations with Accounts Receivable requests Requirements Required Skills/ Abilities Experience with Accounts Payables and Receivables is required Proficient with computer software programs including MS Office suite (Word, Excel, Outlook, and PowerPoint) Experience in processing confidential information and understanding privacy laws and Company policy governing employee    information Demonstrated capacity to embrace change. Ability to manage work under pressure Great customer service and interpersonal skills Strong ability to multi-task and handle competing priorities in a constantly changing environment Must be a detail-oriented, self-starter who works individually and in a collaborative team environmentEducation and Experience Minimum 2 years general office administrative experience preferred Physical Requirements Prolonged periods of sitting at a desk and working on a computer Must be able to lift 15 poundsThis job description is not a complete statement of all duties and responsibilities comprising the position. Job descriptions are not intended and do not create employment contracts. Salary Description $57 - $60k per year Apply View All Jobs