Lead GME Administrator - HYBRID

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Section of Surgical Sciences

Job Summary:

Join our team as Lead GME Administrator and play a central role in supporting and coordinating day-to-day operations our Graduate Medical Education (GME) program. In this role, you will lead a team of 10 GME Administrators, guiding work across key functions such as recruitment, onboarding, and compliance for incoming and current residents. You will ensure the program consistently meets regulatory and accreditation requirements, maintain accurate and timely program documentation, and serve as a primary hub for communication among residents, departments, attending faculty, institutional leadership, and external partners. If you’re looking to expand your leadership impact and grow professionally, this is an excellent opportunity.

• Bachelor’s (or equivalent experience)
• 5 years of relevant experience
• Previous leadership experience is a plus

You will work Monday-Friday, standard daytime business hours and you will enjoy a remote hybrid model, working 2-3 days a week on site at our office in Vanderbilt Medical Center North located at 1211 21st. Ave. N. in Nashville, TN.

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DEPARTMENT SUMMARY:

For almost 100 years, the mission of Vanderbilt University Medical Center’s Section of Surgical Sciences has been to provide the finest quality care to patients, solve surgical problems that change practice, and educate the next generation of health care providers.

The Section is comprised of eight Departments and nine Divisions which are home to more than 240 clinical and research faculty, 118 residents and 19 fellows.

For additional information, please visit  https://www.vumc.org/surgical-sciences/vanderbilt-tradition-excellence.

KEY RESPONSIBILITIES
• Develops program plans, goals and objectives in collaboration with program and area leadership.
• Provides professional and/or technical leadership in the execution of day-to-day program activities.
• Communicates within and across department to maximize information sharing around progress, needs, inter-dependencies and accomplishments.
• Participates in institutional task forces and other special committees related to the achievement of goals and objective.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Quality Management (Advanced): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
• Networking (Advanced): Build relationships through industry contacts, professional organizations and individuals.
• Peer Leadership (Advanced): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
• Process Improvement (Advanced): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
• Mentoring & Coaching (Intermediate): The essence of training and mentoring on the job is transfer of knowledge. Whereas training can be considered more formal and scheduled, mentoring is often in the form of guidance and "hands-on" experiences. The reporting relationship is unimportant since the purpose is to pass on information and experiences. These discussions normally center around a person's goal of learning job procedures, content, standards, analysis and problem-solving.
• Financial Processes (Advanced): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Program Management (Advanced): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Plans and sets own objectives to deliver against responsibilities that have a direct impact on the near term results of a system or institution. * Problem Solving/ Complexity of work: Solves highly complex problems and recommends solutions that may have broad impact to the function.* Breadth of Knowledge: Viewed as the technical expert at VUMC within a professional area and a broad knowledge of other professional areas. * Team Interaction: Leads complex project teams; coaches and guides team members and develops strategy for project execution.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Acts upon constructive feedback from all levels of the organization and initiates strategies to develop talent in others. - Builds and Maintains Relationships: Leverages relationships and insight to forecast potential future needs and influence delivery of work to exceed expectations. - Communicates Effectively: Anticipates difference audience concerns, styles and finds mutually beneficial solutions across conflicting and sensitive issues. Delivering Excellent Services : - Serves Others with Compassion: Demonstrates in-depth knowledge of broad-based issues and considers the interests of others to improve satisfaction of services. - Solves Complex Problems: Critically evaluates complex information and identifies trends/risks to make recommendations to improve processes across areas. - Offers Meaningful Advice and Support: Provides ongoing feedback and development discussions to motivate and support team members to maximize performance. Ensuring High Quality : - Performs Excellent Work: Anticipates problems or obstacles which may interfere with quality standards and develops plants to ensure area's quality standards are met.- Ensures Continuous Improvement: Routinely draws upon valuable learning from others, past experiences, and new information to determine key opportunities. - Fulfills Safety and Regulatory Requirements: Develops appropriate corrective actions for unsafe environments in order to ensure operational and safety compliance. Managing Resources Effectively: - Demonstrates Accountability: Identifies potential obstacles to goal achievement and develops solutions to address those obstacles. - Stewards Organizational Resources: Creates the appropriate systems and processes to effectively manage resources. - Makes Data Driven Decisions: Applies in-depth knowledge of data to recommend and implement new approaches to improve decision making capabilities. Fostering Innovation: - Generates New Ideas: Identifies opportunities and leads development of new initiatives that create value across areas. - Applies Technology: Creates the energy and drive for self/others to identify and leverage technology in new, innovative ways to drive greater efficiencies. - Adapts to Change: Anticipates the change process and clearly communicates impact on others/own team(s), assisting them in embracing the change.

Position Qualifications:

Responsibilities:

Certifications:

Training Administrators of Graduate Medical Education (TAGME) - National Board for Certification Training Administrators of Graduate Medical Education

Work Experience:

Relevant Work Experience

Experience Level:

7 years

Education:

Bachelor's

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.