Executive Business Assistant

Executive Business Assistant | Microsoft Careers Skip to main content Microsoft Careers Careers Careers Search Search jobs Sign in Single PositionView All JobsExecutive Business AssistantUnited States, Virginia, RestonApply nowAdd to cartFind out how well you match with this jobUpload your resumeJob descriptionCompany and benefitsJob number200042711Date postedJul 22, 2026Work site3 days / week in-officeTravelLess than 25%ProfessionAdministrationDisciplineBusiness SupportRole typeIndividual ContributorEmployment typeFull-TimeOverviewWe are seeking an experienced Executive Business Assistant to join our US Federal Sales and Delivery organization.Microsoft is on a mission to empower every person and every organization on the planet to achieve more. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. Growth mindset encourages each of us to lean in and learn what matters most to our customers, to create the foundational knowledge that enables us to make customer-first decisions in everything we do. In doing so, we create life-changing innovations that impact billions of lives around the world. You can help us achieve our mission.ResponsibilitiesCalendar Management and Meeting LogisticsProvides strategic calendar management and time planning support for manager(s) (e.g., Corporate Vice President). Aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities).Ensures preparation of meeting setting and participant attendance, involving team members in tactical logistic support as appropriate (e.g., booking rooms, troubleshooting audio-video [AV] and technical issues).Collaborates with peers (e.g., Chiefs of Staff, Business Managers, Human Resources) to enable decision making processes.Rhythm of Business (ROB)Understands and helps to implement rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence.Supports continual implementation and flexibility of the ROB by partnering with peers (e.g., Chiefs of Staff) and gathering feedback.Travel ManagementManages travel arrangements (e.g., accommodations, transportation, security, group codes) for manager(s) and/or group.Facilitates communication across stakeholders ahead of travel.Event Coordination and LogisticsOwns the coordination, logistics, and direction for events. Delegates as necessary.Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event).Coordinates large-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planner and advocating for appropriate space for their team.Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory. May perform vendor and supplier management, including ensuring they are set up for financial processing.Collaborates with Global Talent Acquisition (GTA) and hiring managers to facilitate recruitment and prepare new hires with needed hardware.May contribute to complex budget management in partnership with peers (e.g., Finance, Controller, Business Managers, Chiefs of Staff) by reviewing, forecasting, and providing recommendations to ensure efficiency/quality.Project OwnershipBalances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable.Projects may cover inventory management, financial management, hiring motions, etc.LeadershipLeads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating...