Marketing Operations & Project Manager

Key Responsibilities
Marketing Operations
 

• Manage operational marketing processes, including purchase orders (POs), vendor onboarding, invoice tracking, and procurement activities.

• Monitor marketing budgets, agency consumption, and spending forecasts to ensure financial accuracy and governance.

• Serve as the primary point of contact for external agencies and suppliers, managing relationships and ensuring operational efficiency.

• Support contract renewals, vendor coordination, and procurement processes.

• Identify opportunities to improve operational processes, documentation, governance, and team efficiency.

Project Management
 

• Lead large-scale marketing initiatives involving multiple marketing organizations and cross-functional stakeholders.

• Manage strategic projects across three integrated organizations focused on content planning, content production, and content amplification.

• Develop project plans, define milestones, manage timelines, dependencies, risks, and deliverables.

• Coordinate cross-functional teams, facilitating communication and ensuring alignment on priorities, timelines, and execution.

• Proactively identify and resolve blockers to keep projects on track.

• Ensure projects are delivered on time, within scope, and aligned with business objectives.

Governance & Planning
 

• Establish project governance, reporting cadences, and communication plans.

• Create dashboards and executive reports to provide visibility into project status, operational metrics, budget performance, and resource allocation.

• Support leadership with planning, prioritization, and operational decision-making.

• Promote best practices in project management, operational excellence, and continuous process improvement.

  Qualifications
Required Qualifications
 

• Experience in Marketing Operations, Project Management, Program Management, or similar roles.

• Strong organizational and planning skills with exceptional attention to detail.

• Experience managing budgets, purchase orders, vendors, agencies, and procurement processes.

• Proven ability to manage complex cross-functional projects involving multiple stakeholders.

• Excellent communication, collaboration, and stakeholder management skills.

• Ability to manage multiple priorities in a fast-paced, matrixed organization.

• Advanced English is required for collaboration across regional and global teams.

Preferred Qualifications
 

• Spanish proficiency is highly desirable, as this role partners closely with stakeholders across Latin America.

• Experience working in B2B technology or enterprise marketing organizations.

• Familiarity with financial planning, procurement, and budget management processes.

• Experience with project management methodologies (Agile, Waterfall, or hybrid).

• Experience using project management tools such as Asana, Monday.com, Jira, Smartsheet, Microsoft Project, or similar.

Success Profile
The successful candidate is someone who:
 

• Is exceptionally organized and detail-oriented.

• Takes ownership and demonstrates a proactive mindset.

• Brings structure to complex projects and operational processes.

• Builds strong relationships and collaborates effectively across teams.

• Influences stakeholders without direct authority.

• Remains calm under pressure and manages competing priorities effectively.

• Continuously looks for opportunities to improve processes, governance, and operational excellence.

• Balances strategic thinking with flawless execution.

   

Career Level - IC4