Buyer / Procurement & Spare Parts Coordinator

Position Summary

The Buyer / Procurement & Spare Parts Coordinator is responsible for procuring direct and indirect materials, managing suppliers, replenishing inventory, and supporting customer spare parts sales. This role serves as a key link between Operations, Engineering, Finance, Manufacturing, and customers to ensure materials and spare parts are available to support production schedules, field service requirements, and customer demand.

The ideal candidate is highly organized, customer-focused, detail-oriented, and able to manage multiple priorities in a fast-paced semiconductor equipment manufacturing environment.

Key Responsibilities

Procurement & Supply Chain Management

· Purchase direct materials, including mechanical, electrical, pneumatic, vacuum, automation, and semiconductor equipment components.

· Purchase indirect materials, including office supplies, MRO items, tools, consumables, and facility-related materials.

· Issue purchase orders and manage supplier deliveries to support production schedules.

· Monitor inventory levels and coordinate replenishment activities.

· Manage supplier communications regarding pricing, lead times, delivery commitments, and quality issues.

· Maintain accurate supplier records, purchasing data, and ERP system transactions.

· Support supplier qualification and cost reduction initiatives.

· Participate in sourcing activities and identify alternate suppliers when necessary.

· Expedite critical materials to prevent production delays.

Spare Parts Sales & Customer Support

· Serve as the primary point of contact for customer spare parts inquiries.

· Prepare quotations for spare parts, consumables, and service-related materials.

· Process customer purchase orders and coordinate fulfillment activities.

· Work closely with Service, Engineering, and Operations teams to identify correct replacement parts.

· Manage spare parts inventory and recommend stocking strategies.

· Coordinate shipments and delivery schedules to customers.

· Support warranty replacement and RMA activities as required.

· Maintain customer pricing and spare parts records.

Operations Support

· Support production planning and material availability reviews.

· Assist with cycle counting and inventory accuracy initiatives.

· Track procurement KPIs, including on-time delivery, purchase price variance, supplier performance, and inventory turn.

· Support ERP data accuracy, including part numbers, suppliers, lead times, and pricing.

· Participate in continuous improvement projects to improve procurement and fulfillment processes.

Qualifications

Education

· Bachelor’s degree in supply chain management, Business Administration, Operations Management, Engineering, or related field preferred.

· Equivalent combination of education and experience will be considered.

Experience

· 3-7 years of purchasing, procurement, supply chain, customer service, or order fulfillment experience.

· Experience in manufacturing, semiconductor equipment, automation, or high-tech industries preferred.

· Experience in handling customer quotations and order processing preferred.

· Experience using ERP/MRP systems preferred.

Skills & Competencies

· Strong negotiation and supplier management skills.

· Excellent customer service and communication skills.

· Ability to manage multiple priorities and meet deadlines.

· Strong organizational and analytical skills.

· Proficient in Microsoft Excel and ERP systems.

· Ability to read and understand bills of materials (BOMs), engineering drawings, and part specifications.

· Detail-oriented with strong follow-through and accountability.

· Team player with a proactive and problem-solving mindset.

Key Performance Indicators (KPIs)

· Supplier On-Time Delivery (%)

· Material Availability for Production (%)

· Purchase Order Cycle Time

· Inventory Accuracy (%)

· Inventory Turns

· Cost Savings / Cost Reduction Achievements

· Spare Parts Quote Response Time

· Spare Parts Revenue

· Customer On-Time Delivery (%)

· Customer Satisfaction

Preferred Attributes

· Experience supporting semiconductor capital equipment manufacturing.

· Familiarity with international suppliers and logistics.

· Understanding of import/export documentation and compliance.

· Ability to thrive in a dynamic, rapidly growing technology company.

Career Growth Opportunities

This position provides exposure to procurement, supply chain management, customer support, order fulfillment, and operations management, offering a path to roles such as Senior Buyer, Supply Chain Manager, Procurement Manager, or Order Fulfillment Manager.