Program Specialist

This position functions as a Program Specialist to the Associate Medical Center Director (AD). The incumbent provides primary support to the AD and secondary support to the Executive Assistant and the Administrative Service Chiefs. The incumbent independently coordinates many administrative duties for the AD.The incumbent establishes daily workflow by working with the Medical Center Quadrad and their staff to ensure efficiency and timeliness of administrative functions affecting the office. Duties include, but may not be limited to the following: Manages and maintains the work schedule for the AD. The incumbent supports the AD, assuring that guidance is in conformance with existing directives, and that all reporting requirements are met in a timely and qualitative manner. Independently plans and carries out the administrative functions of the Office of the AD to include but not limited to coordination of meetings, creation of agendas, and compilation of background material for various work issues. Advises the AD daily on pertinent matters and brings attention to significant items in reports, files, and correspondence developed during his/her absence. Performs work involving the collection, compilation, and/or tracking of data in support of administrative program operations. The incumbent on his/her own initiative assists in conducting special studies and analyses to prepare required information. Uses independent initiative to compose routine and executive level correspondence. As designated records liaison officer for AD, the incumbent will be responsible for filing, as well as establishing and maintaining files, including storage and disposition. Serve as timekeeper for AD staffs, acts as liaison to administrative service chiefs and assists services with resource requests as needed. Makes initial determination on priority of some requests presented to the AD. Ensure Agent Cashier audits are performed. Comprehends and applies instructions relative to administrative concerns. Evaluates circumstances, makes recommendations for alternative situations, executes actions as appropriate and performs other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 8:00 am - 4:30 pm Telework: AD/ HOC only Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD23003-O and PD23004-O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized