Global Creative Operation Administrative & Contract Coordinator

Single PositionView All JobsGlobal Creative Operation Administrative & Contract CoordinatorParis,FR-J,FranceApply NowAdd to cartFind out how well you match with this jobUpload your resumeJob descriptionReq ID22250BrandKILIAN PARISJob FunctionBusiness SupportJob Sub-FunctionAdministrative SupportAssignment CategoryFulltime-TemporaryDescription APPRENTICESHIP POSITION (12 months)The apprentice will assist and report to the Creative Operation team of Frédéric Malle and Kilian Paris brands. On the one hand, the apprentice will ensure the entire invoicing process, using our dedicated SAP tools. On the other hand, the apprentice will manage deal memos and legal documents to ensure the usage right tracking.Supplier registration: purchase order & invoice coordination - 70%•    Supplier registration•    Raise the purchase orders•    Enforce ELC Policy•    Request the advance payments•    Follow-up the coordination & collaboration with procurement teams•    Ensure the invoice sending •    Be the main contact for supplier for the administrative part•    Update budget trackers •    Report to creative op team and financial teamsContracts & Usage Right Tracking - 30%•    Edit and follow-up of Non-disclosure Agreement (NDA), Master Service Agreement (MSA) and Scope of Works (SOW) documents.  •    Edit and ensure deal memo signatures.•    Update usage right trackers.Qualifications Student in M1 or M2 Apprenticeship contract for 1 year (minimum)Fluent in French and English (speaking and writing)Familiar with ExcelKnow accounting standards and tools (SAP/ Ariba)Confortable with office tools Very rigorous and well organizedSimilar jobsGlobal Executive AssistantParis,FR-J,FranceManagementPosted 4 months agoCDD Global Visual Merchandising DesignerParis,FR-J,FranceCreativePosted 12 days agoApprenticeship - Online Assistant Le LaboParis,FR-J,FranceBusiness SupportPosted a month agoGlobal Product Development ManagerParis,FR-J,FranceProduct DevelopmentPosted 9 days agoGlobal Consumer Engagement Senior ManagerParis,FR-J,FranceMarketingPosted 4 days agoGlobal Online AssistantParis,FR-J,FranceMarketingPosted 4 months agoCompounder - Fragrance LabParis,FR-J,FranceEngineering & SciencePosted a month agoCDD (6 mois) - Chef de projet influence & relations presse H/F/XParis,FR-J,FranceMarketingPosted 13 days agoCDD - Assistant Responsable de Point de Vente - The Ordinary - Paris Le Marais - 35h H/F/XParis,FR-J,FranceSalesPosted 3 months agoVendor & Contract SpecialistBudapest,HU-BU,HungarySupply ChainPosted a month ago Data Privacy AgreementWhen you upload your resume, we provide job recommendations to you. You will also receive job recommendations by email.You acknowledge that you will provide the relevant entities of The Estée Lauder Companies with your resume/CV that contains your personal information, and that you have read and agree to the collection, use, and international transfer of your personal information in accordance with our Privacy Policy. The relevant entities of the Estée Lauder Companies (the prospective employers) will use your personal information to suggest jobs that fit your skills and experience and (if you decide to upload your resume/CV) may also email you future jobs that may be of interest to you. You can opt out of these emails at any time by clicking the "Unsubscribe" link at the bottom of these emails. CancelI Agree