Executive Administrative Assistant

The U.S. Consumer Services Team is responsible for our suite of consumer products, services, and experiences in the U.S., including our premium, cobrand, cash back, and lending portfolios, Membership Rewards, Global Travel & Lifestyle Services, the Centurion Lounge network, our Global Dining and Resy businesses, U.S. Consumer Banking, and best-in-class marketing programs across customer, prospect, and partner channels. The USCS team is focused on making membership an indisputable competitive advantage and helping each other become better leaders every day. 

 

Membership Portfolio Services is responsible for developing and scaling several growing businesses that are strategically important to American Express. Each of the businesses within Membership Portfolio Services connect Card Members with Merchants - a key differentiator of our Membership Model - and which also represent a significant opportunity to help drive our growth over the mid-to-long term.

 

Amex Offers Team sits within the Membership Portfolio Services.

 

Launched in 2012, Amex Offers is a digital advertising platform that connects Merchants, Advertisers and brands with the tens of millions of American Express Card Members across the globe. The Amex Offers team develops strategic marketing partnerships that deliver – through the Amex offers platform - unique differentiated value to reach high-spending Card Members in the digital channels where they engage with American Express. Through this solution, we can help advertisers get laser-focused on who our mutual customers are, what they want, and how we can meet their needs - delivering deep insights and maximizing results.

 

The Executive Administrative Assistant is a critical member of the Offers team who provides organizational support and ensures that the team's logistical needs are met.  This position is responsible for administrative support to the Vice Presidents of Sales and Success.  You are experiences in handling a wide range of administrative related tasks and be able to work independently and confidently.  Building positive relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. 

 

 

 

• Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones. 
• Calendar management, including scheduling meetings with various colleagues internally and externally
• Coordinating logistics for meetings, including scheduling of conference rooms and technology support as required
• Preparing, reviewing and processing expense reports, and running expense report approvals, in line with company T&E policy and budget.
• Assisting with timekeeping and payroll duties
• Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
• Handling organization charts and team rosters, onboarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
• Processing of requisitions and other invoices, ordering supplies and handling ticket requests

Minimum Qualifications: 

• Experience supporting senior level executives with large and global organizations, complex calendars, and frequent travel
• Outstanding organizational, administrative, and interpersonal skills
• Keen attention to detail in execution and follow-up 
• Demonstrated ability to prioritize multiple tasks and work autonomously 
• Must have strong integrity, reliability and proven ability to handle confidential/critical information with discretion
• Strong written and verbal communication
• Proficiency in Microsoft Outlook and Word 
• Proficiency in expense and travel management software

 

Preferred Qualifications: 

• Proficiency in Microsoft Office programs such as PowerPoint and Excel

 

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.