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Title: CPT-11288 Executive Assistant & Operations Support Virtual Assistant

Independent Contractor – Business Support VA/Senior Level (Remote).

Overview

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

We are seeking a highly organized, proactive, and adaptable Executive Assistant to provide comprehensive administrative and operational support to a growing business.

This role is ideal for someone who enjoys wearing multiple hats and can confidently manage a variety of responsibilities. The successful candidate will primarily provide executive and administrative support while assisting with business operations, coordinating projects, supporting internal systems, and contributing to marketing and social media initiatives as needed.

This is a generalist role rather than a specialist position. The ideal candidate does not need to be an expert in bookkeeping, GoHighLevel, or marketing, but should be comfortable learning new systems, supporting different aspects of the business, and growing with the company over the long term.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services

Contractors will be required to provide services that align with the following client tasks:

Executive & Administrative Support

• Manage calendars, appointments, meetings, and scheduling.
• Organize emails, follow ups, and executive action items.
• Prepare documents, reports, presentations, and meeting notes.
• Coordinate meetings and assist with project management.
• Maintain organized digital files and business documentation.
• Handle general administrative tasks and executive support as assigned.

Operations & Systems Support

• Maintain CRM records and other internal business systems.
• Support GoHighLevel and other software platforms by updating information, monitoring workflows, and identifying issues for escalation.
• Assist with documenting and improving internal processes and standard operating procedures (SOPs).
• Coordinate with team members to ensure operational tasks are completed efficiently.
• Learn and adapt to new software and technology as business needs evolve.

Financial Administrative Support

• Organize financial records and documentation.
• Prepare invoices, receipts, and expense reports.
• Coordinate with the company's bookkeeper or accountant by ensuring financial information is complete and organized.
• Perform basic financial administrative tasks. Advanced bookkeeping or accounting experience is not required.

Marketing & Creative Support

• Schedule and publish social media content.
• Organize marketing materials and digital assets.
• Create simple graphics or presentations using Canva or similar tools (preferred but not required).
• Provide administrative support for marketing campaigns and creative projects as needed.

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

Preferred Software & Tools

• CRM: GoHighLevel (preferred) or similar CRM platforms
• Productivity: Google Workspace, Microsoft Office
  
• Communication: Gmail, Zoom, Slack, or similar platforms
  
• Project Management: ClickUp, Asana, Trello, or similar tools
  
• Design (Preferred): Canva
  
• File Management: Google Drive, Dropbox

Work Schedule

• Contracted Hours per Week: 40 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Flexible based on client needs

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

Terms of Engagement

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

Role Summary & Requirements

• REQUIRED SERVICE: Business Support
• REQUESTED EXPERIENCE TIER LEVEL:  Senior Level
• Contracted Hours per Week: 40 hours/week
• Daily Working Time: Flexible based on client needs
• Scheduled Working Days: Monday-Friday
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: Fluent English
• ACCENT PREFERENCE: Level A to B (Native or near native English accent preferred)
• REGION PREFERENCES: Any

What we offer

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• And more!