Executive Assistant & Operations Manager

Back to all rolesExecutive Assistant to the Chief Executive Officer (CEO) ApplyJob detailsOperations & BusinessTiranaFull-time About Cardo AIAt Cardo AI, we've been on a mission since 2018 to make Private Credit and Asset-Based Finance (ABF) markets more accessible and efficient. Today, with over $40 billion in assets under management, our platform empowers banks, trustees, and investors to accelerate growth through smarter strategies, faster transactions, and optimized investment portfolios.Driven by a bold vision to help grow the ABF market beyond $40 trillion, we're building a future defined by speed, confidence, and innovation. By combining automated workflows, comprehensive data, and AI-driven insights, we transform complexity into opportunity, enabling our clients to unlock growth and stay ahead.Learn more about our products, services, and mission at www.cardoai.com. The RoleThis is not a traditional Executive Assistant role, it sits at the intersection of logistics, finance, legal infrastructure, and executive support, and it directly enables the company's commercial and growth objectives. You will manage a broad and complex portfolio of responsibilities across offices in Tirana, Prishtina, New York, and Milan, coordinating everything from executive travel and client events to business registrations and internal tooling. You'll work closely with the CEO and COO, and you'll be trusted to own workstreams end-to-end with minimal supervision. What You Will DoExecutive Assistant to the CEOTravel Process ManagementTeam Events CoordinationVisa and Document SupportClient & Prospect Events CoordinationExpense Tracking & Financial AccuracyLegal Infrastructure & External ProjectsInternal Tech & Tools Enablement What You Bring3+ years in an Executive Assistant, Operations Manager support role.Demonstrated ability to manage complex international travel logistics across multiple travellers and offices simultaneously.Strong written and verbal communication in English; additional languages are a plus.Experience handling confidential information and working directly with C-suite leadership.Comfort with ambiguity, equally at home executing a clear brief and figuring out what needs to happen when no one has defined it yet.High proficiency with Google Workspace; familiarity with Slack, Apple Business Manager, or similar tools.Experience with business registration, compliance processes, or legal infrastructure across multiple jurisdictions is a plus.A track record of following through, you close the loop, every time. Compensation & BenefitsCompetitive salary and performance-based bonus.Stock option plan.Regular team events and annual retreats.Referral bonus program.Opportunities for career growth within a fast-scaling fintech innovator.A collaborative, innovative, and entrepreneurial culture that values creativity, initiative, and impact. Join Cardo AI and let boldness and creativity reign. Together, we'll shape the future of fintech!Upload your resume to autofill the applicationUploadFirst name *Last name *Email *Dial codePhone numberLinkedIn profilePlease upload your resume as a PDF file *Click or drag file to uploadSupported file format: .PDF; Maximum file size: 10.49 MB; Maximum file: 1;Question & AnswerHave you ever worked with US companies? *Your answer0/500Have you worked with European markets, clients, or business operations before? *Your answer0/500Do you have previous experience working as an Executive Assistant or supporting C-level executives? *Your answer0/500Have you handled confidential or sensitive information before? *Your answer0/500Have you worked with invoices, expense tracking, or budgeting tasks? *Your answer0/500What is your level of English proficiency? *Your answer0/500Have you managed complex international travel arrangements before? *Your answer0/500What are you salary expectations for this role? *Your answer0/500AI disclaimerThis application process may use AI-enabled systems to support candidate evaluation...