Administrative Assistant

Skip to main contentHomeProfileJob SearchApplicationsMy EventsJoin Talent NetworkSign InSingle PositionView All JobsAdministrative AssistantUnited States-California-SunnyvaleApply NowFind out how well you match with this jobUpload your resumeJob descriptionJob IDR10236956RELOCATION ASSISTANCE: No relocation assistance availableCLEARANCE REQUIRED FOR START: NoCLEARANCE TYPE: NoneTRAVEL: Yes, 10% of the TimeDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 4 to provide high‑level support to the Senior Director of Global Supply Chain and team within the Marine Systems Business Unit. The role will also interface with site and corporate administrative partners as needed. This is an on‑site position (Sunnyvale, CA) in a fast‑moving, high‑technology defense environment.The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a workload supporting multiple managers, employees, and priorities as required.  Responsibilities:Deliver comprehensive administrative assistance to the Senior Director of Global Supply Chain and the broad organization.Own the Director’s calendar: prioritize meetings, schedule appointments, handle last‑minute requests, monitor upcoming deadlines, and resolve conflicts.Arrange domestic and international travel, prepare required documentation, and process expense reports promptly.Follow up on action items on the Director’s behalf and execute additional tasks as assigned.Manage confidential information with discretion while maintaining an organized filing system.Coordinate meetings and events—including internal staff sessions, customer briefings, and VIP engagements—by securing venues, conference rooms, catering, and tracking deliverables.Oversee visitor protocols: arrange badge issuance, greet guests, and facilitate access for customers and contractors.Field information requests and communications: answer phones, and route messages appropriately.Produce high‑quality correspondence, reports, presentations, and other documents using Microsoft Office tools.Ability to host meetings to report department metrics, record and track improvement actions.Create high impact PowerPoint presentations on behalf of GSC leadershipServe as the primary administrative liaison for supply‑chain directors, managers, staff, and administrative assistantThe ideal candidate will have:Demonstrated ability to work independently in ambiguous, fast‑paced settings, prioritizing multiple demands and adapting to evolving needs.Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities. Excellent proofreading and document‑review skills, with a focus on precision and clarity.Basic financial business acumen.Exceptional organizational ability and aptitude for multitasking in a dynamic environment.Keen attention to detail and a proactive problem‑solving mindset.Strong written and verbal communication skills.Proven track record of handling confidential information...