Accounts Executive (AR) - NoMad Singapore

OVERVIEW OF ROLE

The Accounts Executive (AR) is responsible for managing and maintaining accurate records of all revenue due to the hotel, including payments from guests, credit card companies, tenants, concessionaires, and other receivables.

This role ensures timely posting, reconciliation, and monitoring of all receivable transactions while supporting the Finance team in maintaining accurate city ledger balances and supporting documentation in accordance with hotel accounting standards and policies.

MAIN DUTIES & RESPONSIBILITIES

The main responsibilities of the Accounts Executive (AR) are summarised below; however, the list is not exhaustive.

ACCOUNTS RECEIVABLE TRANSACTIONS

• Post all payments received from banks into the appropriate credit card and guest accounts.
• Record daily transactions accurately into city ledger accounts.
• Ensure all receivable postings are completed in a timely and accurate manner.
• Maintain up-to-date records of all credit card and receivable transactions.

CREDIT CARD RECONCILIATION & MANAGEMENT

• Prepare and reconcile daily credit card transactions.
• Submit deposit slips and ensure alignment with bank collections.
• Handle credit card enquiries, chargebacks, and rebate processing.
• Maintain complete supporting documentation for all credit card transactions.

CITY LEDGER CONTROL

• Ensure proper maintenance and accuracy of city ledger account balances.
• Monitor outstanding balances and ensure proper follow-up where required.
• Assist in identifying discrepancies and resolving account variances.
• Support the Credit function in follow-up of overdue accounts where necessary.

DOCUMENTATION & RECORD KEEPING

• Maintain proper filing of all receivable-related documents and supporting records.
• Ensure all financial documentation is complete, accurate, and audit-ready.
• Organise and safeguard records in accordance with accounting standards and hotel policies.

COORDINATION & SUPPORT

• Work closely with the Credit and Finance teams to ensure smooth receivables operations.
• Liaise with banks, credit card companies, and internal departments as required.
• Support resolution of payment issues and discrepancies in a timely manner.
• Assist other Finance functions where required for operational efficiency.

SYSTEMS & COMPLIANCE

• Utilise accounting systems and tools (e.g. Check SCM, SUN or equivalent) for transaction processing.
• Ensure compliance with hotel financial policies, procedures, and internal controls.
• Maintain accuracy and integrity of financial data at all times.
• Follow established procedures for reconciliation and reporting.

EXPECTATIONS

The Accounts Executive (AR) is expected to:

• Maintain a high level of accuracy and attention to detail in all financial postings.
• Ensure timely and reliable processing of receivables transactions.
• Demonstrate strong organisational and documentation skills.
• Communicate effectively with internal and external stakeholders.
• Work collaboratively with Finance and Credit teams.
• Show initiative in resolving discrepancies and ensuring data integrity.
• Uphold confidentiality, professionalism, and financial compliance at all times.

QUALIFICATIONS

• University degree in Accounting, Finance, or related discipline preferred.
• 1–2 years of relevant experience in accounting or receivables function.
• Strong attention to detail and accuracy in financial processing.
• Proficiency in Microsoft Excel, Word, and accounting systems.
• Experience with hotel or hospitality finance systems advantageous.
• Good communication skills in English (additional languages advantageous).
• Strong organisational and time management skills.
• Ability to work independently and as part of a team.