Administrative Assistant

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son L.P. is seeking an Administrative Assistant for Fire Protection National Service Division. In this role you will be responsible for providing organizational and administrative support to ensure efficient day-to-day operations. This role serves as a key resource for internal teams, customers, and leadership by managing communications, coordinating schedules, maintaining records, and supporting operational processes. 

 

#shambaugh #LI-TS #LI-onsite

 

Essential Duties & Responsibilities

• Provide administrative support to leadership and department personnel. 
• Manage calendars, schedules, meetings, and travel arrangements as needed. 
• Prepare, organize, and maintain documents, reports, and records. 
• Answer and direct customer and employee inquiries in a professional manner. 
• Assist with data entry, filing, purchase orders, and invoice processing. 
• Coordinate office communications, meetings, and special projects. 
• Support onboarding activities and training documentation. 
• Ensure accurate and timely completion of administrative tasks. 
• Other duties as assigned.

 

Qualifications

• High school diploma or equivalent; associate degree preferred. 
• 2+ years of administrative, office support, or customer service experience. 
• Strong organizational skills and attention to detail. 
• Excellent verbal and written communication skills. 
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams. 
• Ability to manage multiple priorities while maintaining accuracy and professionalism. 
• Regular and reliable attendance, including the ability to work extended hours and weekends as required.

 

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.