Administrative Specialist: DOE Office of Nuclear Physics

At Aleut Federal, we believe our mission matters as much as the job. As an Alaskan Native-owned company, we support our Shareholders—the Unangax people of the Aleutian Islands—by delivering high-quality service to federal clients and engaging in our communities. We invest in our people through mentorship, growth opportunities, strong benefits, and a commitment to diversity, inclusion, and accountability. Guided by our motto, “We are One,” we work together with a shared purpose to achieve our mission.

POSITION SUMMARY

Contractor will perform general administrative support to the staff of the Office of Nuclear Physics and act as personal assistant to the Associate Director of the Office of Science for Nuclear Physics.

ESSENTIAL JOB FUNCTIONS

The work to be done includes, but is not limited to:

• Coordination of Office personnel actions, including preparation and tracking of personnel documentation such as position descriptions, personnel requests, recruitment incentives, IPA/detailee actions, and tracking of personnel actions in coordination with the Associate Director.
• Payroll/timekeeper for the Office.
• Answering telephones.
• Preparing miscellaneous correspondence for internal review.
• Scheduling meetings for the Associate Director and front office staff.
• Preparing visit requests, including foreign national visitor documentation, escorting visitors, and procurement of conference rooms and equipment.
• Maintaining office electronic and hardcopy files.
• Arranging travel for the Associate Director and front office staff members as needed.
• Providing overall administrative support to the Office and other duties as assigned.

Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.

EDUCATION/TRAINING

• High school diploma or GED

EXPERIENCE

• One year of relevant Administrative Support. Experience in supporting a team of Executive Leadership is preferred.
• Polished verbal and written communication skills
• Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook)
• Ability to prioritize, multitask, and meet deadlines
• Knowledge in using basic office equipment, including fax, copier, scanner, and shredder
• Excellent interpersonal and communication skills
• Excellent organizational skills
• Ability to work both collaboratively and autonomously

SKILLS/ABILITIES

• Critical Thinking – Evaluate and interpret data, facts, and information to create unique and creative solutions and proposals.
• Interpersonal Skills – Able to communicate effectively with different people in varying fields and positions.
• Teamwork – Work collaboratively not only with members of the Aleut Team but with outside clients, customers, and contractors.
• Organizational Proficiency – Plan, prioritize, and achieve goals to maximize the impact of the role of senior contract specialist.
• Flexibility/Adaptability – Able to cope and adjust to changing priorities, adapt to new situations, and respond constructively to unexpected challenges while maintaining effective performance.
• Drive – Motivated to succeed and be a part of the success of the Aleut Federal mission of giving back to our Shareholders, providing our clients with consistent excellence in execution, and bettering communities by being an active participant in our local markets.

Aleut offers the following benefits to eligible employees:
• Health insurance
• Dental/Vision insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance
• 401k and match

Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

 

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