Junior Engineering Administrator
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Job Title Junior Engineering Administrator
Division Property Management, REMS
Reporting to Co-Head of Engineering, PM
Role Description
The Engineering apprentice will be an important part of the team to help deliver and manage various engineering activities, as listed in the Key Objectives, to support Property Management, JLL. Responsibilities include dealing with enquiries, issue proposals in line with agreed templates and framework costs, liaising and working with our suppliers to deliver the works in a timely and professional manner. It will also include the upkeep of the fee project schedule for current work activities from proposal though to work completion, billing and final payment. Assist the team with presenting project progress and portfolio status to internal teams and several clients.
Team Structure
The role will require working closely with the Engineering Business Manager on day-to-day activities with oversight and direction from the Senior Engineering Director and working on a number of Engineering activities, mainly the EPC service. This includes close working and communicating with JLL property managers, FMs, external EPC assessors and sometimes clients. There are other Engineering data sets to be reported to the Property Management Procurement team monthly. The engineering apprentice will also actively engage with other teams within Property Management as well as wider JLL UK departments.
Key Objectives
Assist the Engineering team in delivering various engineering management activities, including the EPC service, engineering compliance; supplier performance; energy & carbon analysis; new impactful engineering regulations as well as involvement with our engineering services delivered to the JLL portfolio.
· Provide analytical support to help meet client requirements as well as, operational reporting that includes summarising key insights of data collected. Deliver meaningful reports based on standard templates that support the data.
· Issue fee proposals based on pre-agreed fee schedule rates for the EPC service in a time efficient way. Manage EPC instructions from initial enquiry through to final billing and payment. (Full support will be provided working closely with our engineers).
· Proactively manage billing schedule for EPCs and other Property Management Engineering products for JLL.
· Liaise and collaborate with other Property Management teams including Sustainable Operations, Procurement, H&S, Accounts etc.
· Supporting Engineering with portfolio reporting and investigation activities
- Provide regular group reporting on outsourced Engineering Consultant audits, identifying and highlighting risks, escalating low scores and issues arising
Education and Qualifications
- Ideally completed STEM biased A levels or similar standard, with an interest in engineering and/ or property management.
Skills and Attributes
- Interested and keen to learn, develop themselves with a positive attitude
- Demonstrate analytical and problem-solving capabilities
- Time management, organizational skills and meeting deadlines
- Attention to detail and commitment to quality standards
- Good team working skills and the ability to engage with other stakeholders
- Keen to develop skills and knowledge to become solution orientated
- Good communication skills (written and verbal)
- Ability to manage and prioritise multiple activities and take measured approach to help achieve the best outcomes. Able to speak to colleagues to ask for support and learn from experiences
- Experienced and proficiency in working with a range of software systems including Microsoft Office (Excel, PowerPoint etc.) Knowledge of other software platforms would be advantageous
- Eagerness to learn new technologies and engineering methodologies
- Keen to build foundations for advancing their career within Engineering including professional membership
This is an apprenticeship position which includes undertaking a Level 3 Business Administration programme.
Course: Level 3 Business Administration (15month course)
Link to Course: https://skillsengland.education.gov.uk/apprenticeships/st0070-v1-0
Location:
On-site –London, GBRIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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