Job Summary:
- Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.
Key Responsibilities:
- Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
- Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
- Completes data collection, data entry and report generation on various departmental related activities. Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
- Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
- Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
- Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed.
- Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department. Act as an informal resource for colleagues with less experience.
Competencies:
- Values differences - Recognizing the value that different perspectives and cultures bring to an organization.
- Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
- Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Customer focus - Building strong customer relationships and delivering customer-centric solutions.
- Ensures accountability - Holding self and others accountable to meet commitments.
- Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
- Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.
- Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.
Education, Licenses, Certifications:
- High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
- This position may require licensing for compliance with export controls or sanctions regulations.
Experience:
- Requires significant relevant work experience or specialized skills obtained through education, training, or on-the-job experience. 5-7 years of relevant work experience preferred.
主要職責包含：
1.Filter / Oil / Alternator 採購
2.Parts 部分採購支援
3.Engine / Engine 配件本地採購
4.供應商資料及文件維護
5.合約管理及文件記錄
6.ISO 9001 管理支援
7.Supply Chain 報告協作
8.行政事務及跨部門協調支援
能力
具備採購流程、供應商協調、系統資料維護、合約文件管理及跨部門協作能力。能在有限監督下執行日常採購作業，並支持成本、品質、交付及庫存目標。具備良好責任感、執行力、溝通協調能力及問題追蹤能力。熟悉 Microsoft Office，包括 Excel、PowerPoint 及 Word；需具備英文溝通能力。
教育、資格、認證
大專或同等學歷者優先。具備採購、供應鏈、物流管理或商業管理相關背景者佳。該職位可能需依公司規定符合進出口管制或制裁法規相關要求。
經歷
需具備 2~3 年以上採購、供應鏈、庫存管理、供應商管理、合約文件管理或相關行政支援工作經驗。需熟悉 Microsoft Office，包括 Excel、PowerPoint 及 Word。