Catering Administrative Assistant | Part-Time | Benchmark International Arena

Welcome page Returning Candidate? Log back in! Catering Administrative Assistant | Part-Time | Benchmark International Arena Location US-FL-Tampa Job Post Information* : Posted Date 4 weeks ago(6/25/2026 11:45 AM) Job ID 2026-32673 Location Name Benchmark International Arena Category Administrative / Clerical Type Regular Part-Time Location : Location US-FL-Tampa Job Post Information* : External Company Name Oak View Group Job Post Information* : External Company URL https://www.oakviewgroup.com/ Location : Postal Code 33602 Location : Address 401 Channelside Dr Job Post Information* : Post End Date 9/25/2026 Oak View Group Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.  Position Summary The Catering Administrative Assistant provides vital support to the Catering Department by handling administrative tasks, staff scheduling, and event documentation. This role ensures catering operations run smoothly by keeping records organized, supporting managers, and coordinating with internal teams. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced hospitality environment. They are skilled at managing multiple tasks, supporting staff needs, and ensuring accuracy in event scheduling and documentation The employee must maintain excellent attendance and be available to work a variable event-driven schedule, which includes evenings and weekends. This role pays an hourly rate of $25.00-$28.00 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until September 25, 2026. About the Venue Benchmark International Arena is a multipurpose arena in Tampa, Florida, United States, that has been used for ice hockey, basketball, arena football, concerts, and other events. With a wide array of venues spread throughout the United States, it can be difficult to find one that distinguishes itself from the others. That is not the case with the renovated Benchmark International Arena, Florida’s premier entertainment venue and home of the three-time Stanley Cup champion, Tampa Bay Lightning. Boasting unique features like lightning-throwing Tesla coils, the 11,000 square-foot Budweiser Biergarten with incredible views of the city and a massive five-manual, 105-rank digital pipe organ, Benchmark International Arena consistently ranks among the very best venues in the United States. The best part? This is only the beginning. Responsibilities Provide administrative support to the Catering Manager(s) and department leadership.Assist with preparing, editing, and distributing Banquet Event Orders (BEOs) and internal event-related documents.Maintain accurate and up-to-date catering records, staff schedules, and departmental databases.Work closely with managers to coordinate staff scheduling for catering events, ensuring appropriate coverage.Communicate with catering staff regarding schedules, assignments, and event requirements.Process invoices, purchase orders, and expense reports in compliance with company procedures.Track catering supplies, assist with requisitions, and maintain accurate documentation for inventory needs.Support managers with coordinating pre-event meetings, walkthroughs, and post-event reporting.Answer phones, respond to internal emails, and provide timely assistance to staff and leadership.Ensure compliance with company policies, confidentiality, and health and safety standards.Perform additional duties as assigned by supervisors or managers to support catering operations Qualifications High...