Administrative Officer

The Administrative Officer reports directly to the Chief of Sterile Processing Service (SPS) at the VA St Louis Health Care System. The SPS consists of staff including nurses, sterile supply personnel, and administrative personnel. The purpose of this position is to support the service and represent the Chief of SPS, and service managers in all administrative matters. Major Duties: Provides for the overall administrative management of the (SPS). Responsible for advising, planning, developing policies, implementing and evaluating administrative processes and programs such as as contract and funds management, staffing efficiency, labor mapping, RMD, and communications across the service line. Monitors administrative performance and suspense actions - facilitating guidance from the Chief of SPS to ensure issues dealing with program specific suspense, compliance, and processing RMD are brought to closure. Interprets administrative policies, develops local policies, defines administrative requirements, and/or provides advice to the Chief on related issues. Provides advice on interpretation and application of a variety of human resources policies, practices and procedures that affect SPS. Reviews and maintains personnel action requests, awards, promotions, and supervisors' disciplinary action documentation. Reviews related reports and analyzes trends to identify deficiencies or discrepancies and recommend plans to improve efficiency of processing actions and solutions to eliminate recurrence of unfavorable conditions. Coordinates and monitors training and education requirements for the SPS, including professional education, safety, and computer training. Ensures SPS complies with all provisions of the Equal Employment Opportunity Program, VHA regulations and established Medical Center guidelines, providing compliance reports to the Chief for direct reports as well as to supervisors for their employees. Reviews the SPS annual education program and schedules training to meet the needs of the organization and/or employee. Ensures that training requests are appropriately prepared, staffed, and comply with regulatory requirements such as eligibility and proper coding of purpose, type, source, and special interest in other required information. Serves as administrative liaison to Sterile Processing Leadership, Associate Director Patient Care Services and various other offices across the VISN and VHA, engaging in discussions on policy making and resource allocation to improve services, solve problems and provide quality patient care. Performs review and analysis of productivity data, developing action plans that lead to improved performance and/or productivity and implementation of improved management controls. Establishes and maintains necessary controls for effective financial oversight - monitoring budget information, justification, execution, financial management, and financial reporting. Maintains responsibility for the SPS Equipment Inventory List, monitoring for end of life, replacement, or repair needs, and incorporating this information into annual budget plans. Performs cost analysis and cost effectiveness studies to determine make/buy decisions to address gaps in sterilization processes/patient care. Work Schedule: Monday-Friday (some variance) Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD096760 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized