Finance Supervisor - (Pre-opening) Waldorf Astoria Kuala Lumpur

Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! You will oversee the maintenance of precise records of all receivables from guests, tenants, concessionaires, credit card companies, online transactions, and employees. As a Finance Supervisor, you’re not just driving financial accuracy and operational efficiency – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

The Finance Supervisor's core responsibilities include auditing, processing, maintaining accurate records in a timely manner and supervises and accounts for all cash activities of the Hotel, safeguards cash assets, and prepares all financial reports related to cash transactions, while ensuring that correct procedures are followed.

 

What will I be doing?

 

As the Finance Supervisor, you will be responsible for performing the following tasks to the highest standards:

• Be familiar and adhere with Hilton’s Standards, policies and procedures.

• Assist the Chief Accountant or designated Supervisor in any other way deemed necessary for the efficient overall operation of the Finance department.

• Account for and audit all purchase orders, receiving records, suppliers’ invoices and credit notes and all outgoing shipments (purchase invoices matching procedure).

• Ensure all invoices have proper supporting documents and authorization before processing payment.

• Review all payments and forward to Director of Finance and General Manager for approval and signature.

• Balance and reconcile suppliers’ monthly statements to the hotel’s accounts payable records.

• Ensure that all invoices have been approved by relevant Department Head or person with appropriate level of authority prior to payment.

• Properly record, reconcile and prepare invoices for payment ensuring that correct general ledger codes and cost centre codes have been used.

• Ensure that any passwords or codes associated with payment mechanisms are not disclosed to unauthorized personnel.

• Ensure all information relating to bank account details and balances are treated as confidential.

• Maintain strict confidentiality at all times of all information related to payroll and financial records.

• Answer suppliers’ and other parties’ queries relating to accounts payable.

• Post payment received from the bank to apply in credit card account.

• Prepare and reconcile credit card transactions and submit deposit slips which is picked up daily by the bank representative.

• Handle all credit card inquires and prepare credit vouchers concerning charge back / rebates where necessary.

• Maintain proper maintenance of completed and up to date supporting documents for all credit card charges.

• Responsible for the Hotel’s daily cash collection and to issue, control and maintain all Hotel cash floats in accordance to the policies and procedures.

• Carry out regular collection of cash and daily banking of cash and cheque receipts.

• Maintain proper records of cash receipts and banking transactions.

• Prepare trade accruals at month end.

• Ensure the accurate and timely input of data to the general ledger system (SUN).

• Ensure all payments are made timely to the correct payees and accounts.

• Ensure that all month end procedures are strictly followed, and deadlines are met.

• Handle all requests and inquiries in a timely and efficient manner.

• Maintain adequate and up to date files.

• Follow up on any discrepancies, incomplete work or missing information with the relevant team members / departments.

• Flexible in relation to working hours, especially at month end.

• Support during internal and external audits.

• Assists the Finance Leader in any other way deemed necessary for the efficient overall operation of the Finance Department.

• Support the Finance Leader to develop best-in-class hotel Finance teams, including participation in all relevant Finance development programs.

• Carry out any additional duties and responsibilities as assigned to ensure that the department functions smoothly.

 

At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

In addition, this role requires the following minimum qualifications:

• University degree and above.
• 1-2 years of relevant experience.
• Attention to details and good interpersonal skills.
• Good command of both written and spoken English to meet business needs.
• Possess system skills in Check SCM, SUN.
• Proficient in Microsoft Windows, Word, Excel, etc.