Executive Business Administrator

Executive Business Administrator | Microsoft Careers Skip to main content Microsoft Careers Careers Careers Search Search jobs Sign in Single PositionView All JobsExecutive Business AdministratorUnited States, Washington, RedmondApply nowAdd to cartFind out how well you match with this jobUpload your resumeJob descriptionCompany and benefitsJob number200044480Date postedJul 20, 2026Work site3 days / week in-officeTravelLess than 25%ProfessionAdministrationDisciplineBusiness SupportRole typeIndividual ContributorEmployment typeFull-TimeOverviewAre you energized by helping a senior leader and global organization operate at their best? The Copilot & Agent Ecosystem (CAPE) team works across Microsoft, customers, and partners to build and scale the agentic ecosystem and accelerate the impact of Copilot and agents across the Microsoft portfolio.As the Executive Business Administrator supporting the Corporate Vice President of CAPE, you will be a trusted administrative partner to the CVP and work closely with the Chief of Staff and leadership team. You will protect leadership time, operate the executive calendar and rhythm of business as a connected operating system, ensure readiness for critical engagements, and drive decisions and action items to closure.CAPE is a global, fast-moving organization where priorities can change quickly and the work often spans product, engineering, customers, partners, and senior executive offices. Success requires sound judgment, discretion, crisp communication, attention to detail, and the ability to move work forward through ambiguity. You will also help simplify and improve administrative practices by using Microsoft 365, Copilot, and other approved tools responsibly.Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.ResponsibilitiesProvide strategic calendar and time-planning support for the CVP, using a strong understanding of leadership priorities and operating style to protect focus time, resolve conflicts, manage tradeoffs, and reduce low-value calendar noise.Partner with the Chief of Staff and leadership team to plan and execute CAPE's rhythm of business, including leadership forums, business reviews, All Hands meetings, people and rewards cadences, and other priority moments; ensure agendas, preparation, decisions, and follow-through are clear.Manage domestic and international travel and executive engagements end to end, including complex itineraries, documentation, customer and partner meetings, Executive Briefings, conferences, speaking engagements, and coordination with security and executive offices as needed.Own executive meeting and event logistics, including scheduling, attendee coordination, rooms and Teams links, audiovisual readiness, catering, briefing materials, notes, action tracking, and resolution of last-minute issues.Operate as part of CAPE's shared administrative support model, enabling clear handoffs and global coverage, following standardized intake and calendar practices, and prioritizing CAPE leadership and all-up business commitments.Support core business operations, including executive expenses and interim approvals, discretionary budget and purchase-order tracking, headcount and recruiting administration, onboarding and offboarding, distribution and security groups, hardware, and space management.Drive operational excellence and continuous improvement by closing the loop on requests, anticipating risks, simplifying workflows, using data and approved AI tools to improve efficiency, and contributing leadership and mentorship within the...