Surgical Scheduler Surgical Services
Your future role at a glance
Location: Austin, TX
Facility: Seton Medical Center Austin
Department/Specialty: Surgical Services
Schedule: Day Shift | Monday - Friday 8:30a - 5:00p
Life at Ascension: Where purpose meets opportunity
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.
Benefits that help you thrive
- Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
- Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
- Time to recharge: pro-rated paid time off (PTO) and holidays
- Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
- Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
- Family support: parental leave, adoption assistance and family benefits
- Other benefits: optional legal and pet insurance, transportation savings and more
How you’ll make an impact in this role
Execute High-Volume Surgical Booking: Direct and manage high-volume scheduling pipelines, rapidly transforming provider orders into confirmed surgical dates within the hospital system.
Master Dynamic Provider Calendar Logistics: Actively maintain and optimize complex provider schedules, strategically shifting and re-prioritizing surgery slots to maximize OR efficiency.
Drive Fast-Track Patient Registration: Conduct quick, accurate front-end registrations and clear account entries to guarantee seamless patient intake and prevent care delays.
Command Front-Line Clinic Communications: Manage incoming phone queues and process inbound digital faxes with exceptional speed, accuracy, and professionalism.
Champion an Exceptional Patient Experience: Serve as the energetic, welcoming first point of contact for patients, utilizing a positive attitude to ease pre-surgical anxieties.
What minimum requirements you’ll need
Education:
- High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
- Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
What additional preferences we're seeking
Hospital Scheduling Expertise: Proven experience navigating high-velocity scheduling modules and registration workflows within a hospital or large clinical setting.
Medical Terminology Foundation: A solid command of medical and surgical terminology to accurately interpret provider orders and faxed clinical documentation.
High-Energy Professional Drive: A self-motivated professional who thrives in a fast-paced environment and takes proactive ownership of a moving schedule.
Positive Interpersonal Savvy: Exceptional communication skills and an inherently positive demeanor to collaborate effectively with surgeons, hospital staff, and patients.
Analytical Attention to Detail: High data entry accuracy when registering patient accounts and moving time-sensitive surgical blocks.
Equal employment opportunity employer
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.