Role Overview
As Project Coordinator, Special Projects, you will support construction-focused data center projects by coordinating schedules, action tracking, documentation, meetings, and cross-functional follow-through. This role helps Special Projects teams execute remediation, retrofit, expansion, and infrastructure improvement work with clear visibility, disciplined records, and timely issue resolution.
You will partner with project managers, construction managers, engineering teams, commissioning partners, site operations, procurement, vendors, and technical SMEs. The role requires strong organization, communication, document control, and project tracking skills in active mission-critical environments.
Key Responsibilities
Support project managers and technical leads in coordinating Special Projects construction activities across assigned sites or workstreams.
Maintain project schedules, action registers, meeting notes, issue logs, risk trackers, decision logs, and documentation repositories.
Coordinate meetings, agendas, follow-ups, owner assignments, and status updates with internal teams, contractors, vendors, and site stakeholders.
Track submittals, closeout documents, commissioning evidence, punch lists, turnover requirements, and operational handoff materials.
Support readiness reviews by gathering updates from Construction, Engineering, Operations, Commissioning, Procurement, and vendors.
Prepare concise project status summaries, milestone updates, blocker reports, and leadership-ready action lists.
Monitor open items to ensure accountable owners, due dates, dependencies, and escalation paths remain clear.
Assist with procurement tracking, vendor coordination, access requests, logistics, site visit planning, and document routing.
Help ensure project records support audit readiness, warranty tracking, asset onboarding, safety expectations, and handoff discipline.
Identify recurring process gaps and recommend improvements to templates, trackers, meeting cadence, and documentation standards.
Support multiple concurrent projects while maintaining accurate records and timely communication.
Reinforce safety, access-control, and active-site protocols when coordinating project activities.
Ideal Candidate Profile
5+ years of experience in project coordination, construction administration, data center support, facilities operations, engineering support, procurement coordination, or technical program support.
Experience coordinating projects in construction, mission-critical facilities, data centers, utilities, industrial operations, or infrastructure environments.
Strong ability to maintain trackers, schedules, action logs, meeting notes, and document repositories.
Experience working with project managers, contractors, vendors, engineering teams, and site operations stakeholders.
Strong written communication, follow-up discipline, and attention to detail.
Bachelor's degree or equivalent practical experience in construction management, business, operations, engineering, or a related field.
Skills and Competencies
Excellent organization and project tracking discipline.
Clear communication with strong follow-through on actions, owners, and due dates.
Ability to manage competing priorities across multiple projects.
Comfort working with technical teams and translating updates into clear project records.
Strong document control mindset with attention to versioning, completeness, and auditability.
Collaborative approach to supporting project execution in active data center environments.
Preferred Skills / Certifications
Experience with Smartsheet, MS Project, Primavera, Procore, Jira, SharePoint, CMMS, or document control systems.
Familiarity with construction closeout, commissioning, punch lists, O&M; documentation, as-builts, warranties, and turnover packages.
CAPM, PMP, OSHA, construction management, document control, or project coordination certification.
Experience supporting hyperscale data centers, colocation, utilities, critical manufacturing, or other mission-critical environments.
Working knowledge of data center power, cooling, controls, security, and operational readiness concepts.
Physical Demands / Work Environment
This role operates across office, remote collaboration, construction, commissioning, and active data center environments. The position may require travel to sites. Site visits may involve walking large facilities, standing for extended periods, using stairs, and following all safety, PPE, security, and access-control requirements.
Why Oracle Cloud Infrastructure?
Global impact at cloud scale supporting mission-critical infrastructure for customers around the world.
Technically rigorous environment where reliability, safety, documentation, and operational readiness matter every day.
Culture built on ownership, operational excellence, continuous improvement, and cross-functional partnership.
Long-term career development across cloud infrastructure, data center operations, construction delivery, and global portfolio leadership.
Education and/or Experience:
11 years of experience in construction project management
OR
Bachelor's Degree in Construction Management, Engineering, or related field AND 7 years of experience in construction project management
OR
Master's Degree in Construction Management, Engineering, or related field AND 5 years of experience in construction project management
OR
Doctorate in Construction Management, Engineering, or related field AND 3 years of experience in construction project management.
Job Skills:
Same skills as prior level plus;
Data Center Infrastructure Construction: Demonstrated experience coordinating and managing large-scale data center infrastructure buildouts.
Data Center Equipment: Demonstrated experience in installation, maintenance, and upgrades of data center physical equipment.
Contract Management: Demonstrated ability to manage the execution and compliance of contracts for goods and services.
Technical Leadership: Demonstrated ability to provide technical leadership and mentoring on complex projects.
Business Acumen: Demonstrated business acumen in making strategic decisions aligned with organizational goals and industry trends.
Quality Assurance: Demonstrated ability to plan and carry out quality assurance activities for high-standard deliverables.
Technical Writing: Demonstrated proficiency in producing clear and comprehensible technical documentation for varied audiences.
Conflict Resolution: Demonstrated ability to identify, address, and resolve conflicts to maintain positive team dynamics.
Negotiation: Demonstrated skill in achieving mutually beneficial agreements through effective negotiation and communication.
Vendor Management: Demonstrated ability to select, onboard, and manage vendor relationships to ensure optimal performance.
Financial Management: Demonstrated experience in supporting budget planning, tracking, and resource management for business success.
Program Management: Demonstrated ability to manage cross-functional programs, leading teams and allocating resources for timely project delivery.
Construction Schedule Management: Demonstrated skill in developing, monitoring, and adjusting construction project schedules.
Preferred Job Qualifications
Education and/or Experience:
12 years of experience in construction project management
OR
Bachelor's Degree in Construction Management, Engineering, or related field AND 8 years of experience in construction project management
OR
Master's Degree in Construction Management, Engineering, or related field AND 6 years of experience in construction project management
OR
Doctorate in Construction Management, Engineering, or related field AND 4 years of experience in construction project management.
Budget Experience:
2 years of experience working with operating budgets and/or project financials.