This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Editorial Project Manager based in the United States.
This role sits at the center of a mission-driven editorial organization focused on producing accurate, high-quality educational content. The Editorial Project Manager is responsible for coordinating complex editorial workflows, ensuring projects move smoothly from initiation through delivery, and maintaining the systems that keep distributed teams aligned. You will bring structure to fast-moving editorial processes, ensuring timelines, quality standards, and documentation are consistently upheld. Acting as a key operational anchor for the Editorial team, you will collaborate closely with editors, leadership, and external stakeholders. The environment is collaborative, detail-oriented, and highly organized, with a strong emphasis on accuracy and accountability. This position is ideal for someone who thrives in structured workflows and enjoys improving how teams execute and deliver meaningful content at scale.
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Editorial Project Manager based in the United States.
This role sits at the center of a mission-driven editorial organization focused on producing accurate, high-quality educational content. The Editorial Project Manager is responsible for coordinating complex editorial workflows, ensuring projects move smoothly from initiation through delivery, and maintaining the systems that keep distributed teams aligned. You will bring structure to fast-moving editorial processes, ensuring timelines, quality standards, and documentation are consistently upheld. Acting as a key operational anchor for the Editorial team, you will collaborate closely with editors, leadership, and external stakeholders. The environment is collaborative, detail-oriented, and highly organized, with a strong emphasis on accuracy and accountability. This position is ideal for someone who thrives in structured workflows and enjoys improving how teams execute and deliver meaningful content at scale.
Accountabilities
- Own the full lifecycle of editorial projects from initiation to delivery using a structured waterfall project management approach
- Build, maintain, and continuously update detailed project plans in Smartsheet, including timelines, dependencies, milestones, and ownership
- Track workload distribution across the Editorial team and proactively flag capacity or scheduling risks
- Serve as the central source of truth for project status, ensuring full visibility into progress, blockers, and upcoming deadlines
- Plan and facilitate project meetings, including kickoffs and status updates, and document key decisions, actions, and follow-ups
- Oversee workflow hygiene, including file organization, naming conventions, version control, and documentation standards
- Identify risks, bottlenecks, and delivery issues early, escalating with proposed solutions to leadership
- Produce regular reporting and status updates to inform stakeholders and ensure alignment across teams
- Support process improvement initiatives, helping refine and document editorial workflows and operational best practices
- Assist in training and rollout of new tools, templates, and updated processes across the team
- 3–5+ years of project management experience, ideally in editorial, publishing, education, or nonprofit environments
- Strong experience managing multiple concurrent projects with structured timelines and competing priorities
- Familiarity with waterfall or predictive project management methodologies
- Hands-on experience with Smartsheet or similar tools (Asana, Monday.com, Microsoft Project), with ability to learn new systems quickly
- Strong proficiency in Google Workspace (Docs, Drive, Gmail)
- Excellent written and verbal communication skills, with ability to work across teams and external stakeholders
- Strong organizational skills with high attention to detail and commitment to accuracy
- Proven ability to work independently in remote, cross-functional environments
- Strong sense of ownership, follow-through, and accountability in delivering on commitments
- Bachelor’s degree or equivalent combination of education and relevant experience
- Comprehensive medical, dental, vision, life, and disability insurance
- Flexible spending accounts for healthcare and dependent care
- 401(k) plan with employer contribution
- Generous paid vacation, wellness time, and paid holidays
- Paid time off during year-end holiday period
- Additional paid time for observance of religious or cultural holidays
- Professional development budget and dedicated learning time
- Remote-friendly work environment within the United States
- Supportive, mission-driven, and collaborative team culture