Administrator - home based (UK flexible on location)
Join us on our exciting journey!
IQVIA™ is The Human Data Science Company™, focused on using data and science to help healthcare clients find better solutions for their patients. Formed through the merger of IMS Health and Quintiles, IQVIA offers a broad range of solutions that harness advances in healthcare information, Technology, analytics and human ingenuity to drive healthcare forward.
Job Title - Administrative Support Specialist
We are looking for a highly organised and reliable Administration Assistant to provide high‑level administrative and operational support to management. This role plays a key part in ensuring structure, efficiency, and smooth day‑to‑day operations, while supporting managers primarily based in the United States, with senior managers based in the UK.
This is a fully home‑based position suitable for someone who enjoys working independently, bringing order to complex situations, and supporting multiple stakeholders in a professional, structured manner. The ideal candidate is detail‑oriented, proactive, comfortable working with data and systems, and able to maintain clarity and organization in a fast‑moving environment.
Key Responsibilities
Administrative Support
Provide comprehensive administrative support to management, including calendar coordination, meeting organization, and follow‑up actions
Prepare, format, maintain, and distribute documents, reports, presentations, and routine correspondence
Organise, record, sort, and maintain files and information in line with internal standards
Manage email and information flow, respond to inquiries, and route requests appropriately
Coordinate travel arrangements, meetings, and appointments as required
Operate standard office systems and tools to support daily administrative activities
Operational & Cross‑Functional Support
Support managers with administrative tasks across finance, planning, HR, IT, and other corporate services as needed
Assist with data tracking, reports, and preparation of materials for leadership discussions
Act as a coordination point between managers and internal teams, supporting clear communication and execution
Proactively track action items, deadlines, and deliverables to ensure follow‑through
Organisation & Process Support
Bring structure to complex workflows by organizing information, priorities, and timelines
Support process consistency and identify opportunities to improve administrative efficiency
Work confidently with systems, data, and reports to ensure accuracy and transparency
Handle sensitive and confidential information with a high level of discretion and professionalism
Working Hours & Location
Full‑time, fully home‑based role - flexible working by arrangement
Role supports US‑based managers, but does not require working US time zones
Qualifications - Our ideal candidate will have:
Required
High School Diploma or equivalent
Minimum of 3 years of experience in an administrative, secretarial, or similar support role
Strong organizational, prioritization, and time‑management skills
Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint)
Strong written and verbal communication skills in English
Ability to work independently in a remote setup
Preferred
Experience supporting senior managers or leadership teams
Experience working in an international or matrix environment
Comfort working with data, reports, and structured processes
THIS ROLE IS NOT OPEN TO VISA SPONSORSHIP!
We know that meaningful results require not only the right approach but also the right people. Regardless of your role, we invite you to reimagine healthcare with us. You will have the opportunity to play an important part in helping our clients drive healthcare forward and
Whatever your career goals, we are here to ensure you get there!
We invite you to join IQVIA™.
IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com
IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.