Executive Assistant - VP Legal

Google Chrome Microsoft Edge Apple Safari Mozilla Firefox Executive Assistant - VP LegalFull-timeJob Type (exemption status): Non-Exempt position - Please see related compensation & benefits details belowSalary Range: 71,600.00-95,500.00Business Function: AdministrationWork Location: Irvine Office--LOC_WDT_USCA01Company DescriptionWD is building the infrastructure behind the AI-driven data economy.As AI scales, so does data. Every interaction, every model, every system generates data that must be stored, managed, and made accessible over time. That’s where we come in.We combine deep engineering expertise with global-scale manufacturing to deliver the storage systems that make AI possible, powering hyperscale data centers, cloud platforms, and enterprise infrastructure worldwide.This isn’t theoretical work. It’s real systems, at real scale, people solving some of the hardest challenges in technology today.We’re looking for people who want to build, solve, and operate at that level.Join us and let’s shape the future of data.Job DescriptionWe are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members.  This position will report to our VP of Litigation and Risk.  The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills.The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must!Essential Duties and Responsibilities Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips.Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties.Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas.Tool Management: Manage expense reports and purchase orders and become a tool champion of WD’s internal tools. Support expense, requisition, and payment workflows for the Risk Management team.Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks.Qualifications 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech.Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams.Great attention to detail and the maturity to handle confidential information is a must.Intuitive problem-solver with thoughtful anticipation of deliverables.Ability to prioritize and manage complex issues.Excellent written and oral communication skills.Highly organized, resourceful, and detail oriented.Excellent time management skills.Collaborative style, team player.Propensity to learn and incorporate AI into workstreams.Demonstrates leadership.Passionate, kind, inclusive, and ethically minded.Daily presence (Monday, Wednesday and...