Engineering Office Coordinator Waldorf Astoria Doha, West Bay

Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! As an Engineering Office Coordinator, you’re not just supporting seamless operation of the hotel's engineering department – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Here's what you'll do during a typical day:

• Receive all telephone calls for the Engineering department and maintain a message logbook of all requests and other things to be done

• Prepare all reports, forms, memo, etc. in the dept.

• Maintain complete filing system

• Maintain necessary stationery stock for engineering dept.

• Maintain all records and files for local authorities’ inspection, such as:

  • Elevator test report

  • Elevator weekly maintenance report

  • Potable water test report

  • Legionella water test

  • Boiler test report

  • Fire protection system inspection report

  • Fire Alarm system inspection report

  • Kitchen and Laundry exhaust cleaning/Degreasing

  • Window Cleaning cradle test report

  • Gas tank test report

• Check daily Engineering log book and inform Director of Engineering/ Assistant Director of engineering any energy consumption variations.

• Prepare Weekly energy consumption report

• Maintain energy graph – weekly

• Prepare monthly energy consumption report

• Maintain Purchase Request/LPO s – enter all information in the system

• Follow-up purchase requisitions for Engineering material and supplies

• Assist Purchasing agent in the procurement of spare parts providing necessary specifications/details of suppliers

• Check and record cost center details in the PR

• Check all invoices and enter in the system – report discrepancies to the receiving dept./purchasing dept.

• Check monthly expense report and inform variations to Director of Engineering/ Assistant Director of Engineering

• Maintain record on POMEC FF&E purchases

• Maintain technical manuals for all equipment/machines and organize technical library

• Maintain all Engineering drawings such as:

  • Architectural  

    • Structural

    • Electrical

    • Mechanical

    • Plumbing

    • Fire alarm systems

    • Site Plan – Municipality affection plan

• Organize drawing rack and keep register on drawing movements.

• Prepare necessary drawings/plans for the renovation projects

• Keep record of employees’ compensatory days and inform them to utilize it.

• Prepare employees leave schedule

• Co-ordinate with Shift engineer to prepare shift schedule.

• Maintain employee time sheet 

• Maintain Engineering maintenance contracts and deal with them when necessary.

• Liaise with TM to maintain attic stock of spare parts.

• Communicate with equipment manufacture to get spare parts in emergency cases.

• Keep record of all Engineering equipment for PPM and maintain asset register

• Issue weekly PPM job sheets and maintain backlog record

• Maintain PPM equipment record files.

• Assist other TM in their day to day activities.

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What It Takes to Make the Stay

At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.