Senior Specialist, Senior Executive Assistant

In this role, you’ll make an impact in the following ways: 

• Provide administrative and executive support in a fast-paced environment
• Proactively manage a complex calendar with intention and strategic priorities in mind
• Work with stakeholders to prepare effective pre-reads and materials 
• Work closely and effectively with the Executives’ team 
• Manage extensive domestic and international travel arrangements including detailed itineraries 
• Support day-to-day needs that keep the executive operating at their best 
• Manage both planned and last-minute requests with discretion and poised execution
• Bring a growth mindset – comfortable wearing multiple hats, pitching in as needed
• Frequent engagement with leadership-level contacts both inside and outside the organization. 
• Conduct research, compile, analyze, and summarize information for reports and correspondence, while managing sensitive and complex situations with discretion and tact.
• Drive process and product innovation.

 

To be successful in this role, we’re seeking the following:

• High school/secondary school diploma or equivalent combination of education and experience required, Bachelor’s degree preferred. 
• Applicable vocational training such as courses on relevant business software (e.g., Microsoft Office Suite), basic business writing, or similar preferred; AA degree or relevant business certifications preferred. 
• 7+ years of total work experience preferred; Bachelor’s degree may be considered in lieu of some experience. 
• Proven ability to exercise autonomy in managing complex, confidential administrative duties requiring broad knowledge of organizational policies and procedures
• The candidate must be proficient in using the Microsoft Office including Outlook, Word, Excel and PowerPoint 
• Experience/interest in leveraging AI tools to improve efficiency both within the administrative function and in support of the executives