Supervisory Medical Support Assistant

The Supervisory Medical Support Assistant (MSA) serves as the direct supervisor for all AMSAs in support of the Community Based Clinics. This position provides support work in connection with the care and treatment given to patients in clinics, wards or other such units as assigned. Supervisory MSAs perform a variety of support duties that facilitate the work of physicians, physician assistants, nurses, nursing assistants, and other members of the medical facility who provide patient care. Duties and responsibilities include, but are not limited to: Incumbent(s) must be able to train staff on the requirements of VHA Scheduling Directives and complete accurate scheduling responsibilities. Incumbent must screen/receive phone calls in a courteous and timely manner, determine the nature of requests and provide the information desired using privacy rules and established clinic processes. Schedule appointments accurately and in a timely manner. Will complete internal and facility scheduling audits, ensure VHA Directives are properly being practiced. Notifies his/her supervisor when clinic access is less than desirable or if an individual patient cannot be scheduled within mandated clinic time frames. Exercises supervisory authorities and responsibilities involving work assignment and review, as well as the administrative and personnel management functions relative to the staff supervised in conjunction. Daily review of active/pending consults and Audio CARE communications for accuracy and disposition. Incumbent must review AMSA accuracy with Vet Link and report on the accuracy of AMSA input of the Insurance Capture Buffer (ICB) for both programs. Independently manage position responsibilities with little supervision as well as set priorities and deadlines adjusting the flow and sequencing of the work to meet team and patient needs. Important interfaces and collaborations also occur with all clinical staff to include as those outside the service line. Serves on Medical Center committees as needed. Prepares various reports in area of expertise and monitors to ensure compliance. Assures that all supervised staff receives all required annual training. The incumbent is responsible for the competencies for all supervised staff. Plans and/or coordinates a formal orientation and training and assures training programs for new employees are completed as required to achieve efficiency of operations on a daily and long-term basis. Ensure adequate leave coordination to avoid inability to properly respond to the needs of the service. Monitors personnel assignments, work distribution and work performance to assure adequate service is being provided and work is properly distributed to accomplish the workload. Independently carries out a wide variety of tasks involving atypical problems or complex situations. Responsible for new employee orientation and is part of a team that conducts comprehensive training for new employees. Advises Lead MSA of requirements for on the job training to assist with new AMSAs trainings. Responsible for extracting and analyzing data to provide reports in support of performance measures to senior management. Serves as an ADPAC for the CBOC, provides oversight and assistance of CBOC staff Out-Processing and Primary Care On-Boarding, Liaison to Primary Care AO/COR for the CBOC operations. Work Schedule: Monday through Friday, 6:00am to 2:30pm Telework: Not AvailableVirtual: This is not a virtual position. Functional Statement #: 000000 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized