Admin Services Supervisor Nordics (Maternity Leave 1 Year Contract)
Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.
Finance and Admin coordinator, Grifols Nordic AB(Maternity Leave 1 Year Contract)
What Your Responsibilities Will Be:
PURCHASE / Suppliers
• Create purchase orders & match against supplier invoices in SAP.
• Incoming vendor invoices received by post (scan and email to Barcelona – FSSC(Financial Shared Services Center))
• Approve invoices in SAP and check that the cost account and cost center are correct
• Control consultant invoices before next approvals
• Monitor the rental cost for and maintenance of office premises and parking
ACCOUNTING & CONTROLLING
• Analyze and comment on differences between budget and actual costs together with the General Manager (monthly reports)
• Lead the monthly office meeting and present analysis of Budget vs Forecast for sales and OPEX.
• Budget & Forecasts: OPEX budget process for BioPharma & CA and analyze together with General Manager
• Monthly reports on intrastat/export documentation (external consultant)
• Update cash flow weekly
• Request vendor creation/modification including adjustments of payment terms
• Clear/update old POs every quarter
• Send monthly accruals to the finance department
• Month end controls invoicing
• Collect documentation for annual audit
• Internal point of contact for AP & AR
• Quarterly accrual of Norwegian supplier tax
• Docusign responsible
• Approve Swedish payroll in the bank
OTHER / Administration and support
• Support and act as contact person and FSSC Barcelona's accounting, finance
• Monthly update of marketing costs on Teams
Who You Are:
Skills and competences
• Min three years documented experience from a similar position.
• Strong administrative and organizational skills
• Computer proficiency, particularly with office software.
• Financial skills like bookkeeping, data entry and familiarity with accounting principles and software
• SAP-user
• Ability to work independently
• Fluent Swedish and good English in speech and writing
Education
• A business and administration program or economics program at high school as a foundation.
College education/separate courses in economics and administration or equivalent
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Location: EMEA : Sweden : Stockholm:Sweden