This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Operations Specialist based in the United States.
As an Operations Specialist, you will play a key role in supporting day-to-day business operations across sales, purchasing, and project administration in a dynamic international environment. You will collaborate with cross-functional teams, customers, vendors, and project stakeholders to ensure operational processes run efficiently from start to finish. This position offers the opportunity to contribute to global projects while maintaining accurate financial and administrative workflows. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously. You'll thrive in a collaborative, fast-paced setting where proactive problem-solving and effective communication are highly valued. If you enjoy improving operational efficiency and working with global teams, this role offers excellent opportunities for professional growth.
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Operations Specialist based in the United States.
As an Operations Specialist, you will play a key role in supporting day-to-day business operations across sales, purchasing, and project administration in a dynamic international environment. You will collaborate with cross-functional teams, customers, vendors, and project stakeholders to ensure operational processes run efficiently from start to finish. This position offers the opportunity to contribute to global projects while maintaining accurate financial and administrative workflows. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously. You'll thrive in a collaborative, fast-paced setting where proactive problem-solving and effective communication are highly valued. If you enjoy improving operational efficiency and working with global teams, this role offers excellent opportunities for professional growth.
Accountabilities
- Manage the complete sales and purchasing lifecycle, including customer proposals, purchase orders, billing, and vendor invoice validation.
- Review, process, and track customer purchase orders while ensuring accuracy and timely execution.
- Coordinate communication with customers, vendors, project managers, and internal stakeholders to support smooth operational processes.
- Maintain and update project structures, budgets, and administrative records within internal systems.
- Support project administration by collaborating closely with project management teams throughout project delivery.
- Coordinate activities between global and local teams to ensure operational alignment.
- Provide administrative support across multiple business functions, including operations, marketing, and human resources.
- Contribute to process efficiency while delivering a high standard of customer and vendor service.
- Bachelor's degree required; studies in Business, Economics, or Law are considered an advantage.
- Previous experience in sales operations supporting multinational customers.
- Background in business administration within an international or global organization.
- Fluent English communication skills, both written and verbal.
- Portuguese and/or Spanish language skills are considered a plus.
- Availability to work flexibly during U.S. business hours.
- Excellent organizational and multitasking abilities with strong attention to detail.
- Self-motivated, proactive, and capable of working independently while collaborating effectively with cross-functional teams.
- Strong interpersonal and communication skills with the ability to manage priorities under pressure.
- Fully remote work opportunity based in the United States.
- Collaborative and supportive international work environment.
- Opportunity to work alongside experienced professionals on global projects.
- Strong focus on work-life integration and flexibility.
- Regular performance reviews with constructive feedback and professional development support.
- Recognition programs that celebrate outstanding contributions and achievements.
- Opportunities for long-term career growth within a global organization.