Front Office Coordinator

Greet, assist, offer refreshments and/or direct visitors to appropriate staff member and/or meeting room and contact appropriate staff member regarding visitor arrival as needed. Operate telephone front desk phone in answering, screening, forwarding calls, providing information, taking messages and/or scheduling appointments. Maintain a safe and clean working environment in conjunction with Janitorial staff. Maintain reception area in neat and orderly condition. Assist office and executive support team as requested with various tasks and projects. Access property management portals to report office related issues. Coordinate new/existing building badges via the building portal Assist in the coordination of building activities. Maintain sanitizer and wipes in all common areas and have disposable mask available at front desk if needed. Assistance of vendors including floral and plant maintenance, security resources, food/beverage services, recycling/shredding services and other facility related services. Oversee conference room bookings for large events, monitor usage and maintain on-line bookings as requested. Coordinate catering for large meetings and events when assistance is requested. Perform administrative support tasks, such as maintaining office nameplates, internal directory, ordering business cards, typing memos, correspondence, reports, and provide proofreading. Café/Wellness Room Monitor the use of pantry supplies, equipment, order supplies and maintain adequate inventory. Maintain spaces in a neat and clean condition in conjunction with Day Matrons and Evening Janitorial. Assistance in the coordination of social events in café and holiday decorations. Manage Wellness Room utilization and supplies. Mailroom/Copy Room Receive and deliver mail, log packages and process deliveries. Notify remote workers of mail and coordinate delivery via mail or scanning through email - based on staff members’ request. Monitor printers and copiers for paper and toner Order common office supplies for copy rooms (not department specific supplies). Qualifications – Education & Experience High School Diploma or GED required Min. 3 years of related front desk, admin., mailroom experience required Qualifications - Other Skills, Abilities, Knowledge Intermediate (i.e. Word, Excel, Outlook) Communication Dependability Organization Multitasking Prioritizing Exceptional Customer Service Attitude X