JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Job Summary/Goals
The role of Commercial contract management is to ensure that the JLL REMS business has access to accurate and up-to-date information regarding corporate contracts and property management agreements, including key data such as critical dates (renewals, expirations, and milestone deadlines) as well as core commercial and contractual data points including management fees, fees at risk, savings and payment terms. With this data we are able to support the business in actively managing contractual risk and opportunities across the client base, as well as supporting the business in making informed decisions regarding new client opportunities.
The Contract Analyst role will be responsible for managing and maintaining all aspects of the contract database. This includes abstracting critical and key information and data from client contracts and other contract documentation (using both AI and manual reads) to abstract information into various database systems. The role will liaise with internal parties to obtain appropriate contract documentation and work closely with colleagues within Commercial to ensure workload is completed in a timely and accurate manner and escalate issues where required.
Additional responsibilities
Once you gain expertise in your role, an essential part of the role will involve documenting business processes, identifying potential areas for improvement, working as part of the wider Commercial team to deliver holistic objectives and assessing potential to transfer.
Essential Duties and Responsibilities
Duties & responsibilities
- To abstract critical and key information according to the contract extract template from contracts and other contract documentation (such as amendments or addendums);
- To develop continuous improvement in the abstract process through the use of AI-enabled extract processes alongside more traditional manual contract reads;
- To store individual contract abstracts in an agreed filing structure;
- To transfer abstract information into the contract database system(s);
- To maintain a log and record of contracts requested, in process, tracking status and any open queries;
- To assist in sourcing contract documents where required;
- To use sales pipeline reporting to proactively identify upcoming contracts which will require abstraction;
- To cross check commercial contract data with other potential sources within the business to determine where updates may be required
- To verify and review System Reports and System Data for Accuracy and Completeness;
- To perform contract document reviews for completeness to be able to abstract;
- Work closely with internal stakeholders to resolve document/abstraction related queries.
Other required tasks may include;
- Assisting with Database Report preparation and circulation;
- Sourcing documents and portfolio information;
- Recording received contract documentation and information;
- Identifying queries, data gaps and missing information;
- To perform Compliance Required Activities
Performance objectives
- Ensure the agreed KPIs (productivity, quality and turnaround time) are met;
- Where database reporting is to be done; ensure the agreed reporting KPIs are met;
- Provide excellent service to internal stakeholders
Skills
- Sound computer skills in Microsoft Office (MS Word, Excel, Outlook)
- Excellent verbal and written communication skills
- Strong organizational and interpersonal skills
- Flexibility / adaptability: readiness to change, receptivity to new ideas
- Should be able to effectively manage workload and prioritise tasks
- Able to provide solutions and strategies for client needs and concerns when required
- Attention to details, high on workplace ethics and integrity
- Innovative thinking
- Interest in reading, strong comprehension and paraphrasing skills
- Self-motivated and a strong team player
Competencies
Impeccable expertise
We’re looking for university graduates, having with at least 1-3 years of experience ideally in a related role. It would be wonderful if you’ve worked in commercial real estate or have any experience in working with corporate contract documents or contract management.
Immaculate knowledge
You should possess sound computer skills in Microsoft Office (MS Excel, Outlook), strong project management skills, excellent verbal and written communication skills, strong organizational and interpersonal skills, demonstrated ability to maintain and manage accurate data and to prioritise work within tight operational deadlines, readiness to change, receptivity to new ideas, able to provide solutions and strategies for client needs and concerns when required, Attention to details, high degree of workplace ethics and integrity
Avid reader and fast learner
If you have an interest in reading, strong comprehension and paraphrasing skills, then this job is a perfect match for you. This job involves innovative thinking, effectively managing self and other emotions, self-motivated and a strong team player and delivery of the work in tight operational deadlines. We are looking for a candidate who is highly accountable and work with minimal supervision.
Location:
On-site –Gurugram, HRScheduled Weekly Hours:
40Job Tags:
JBSIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.