Staffing Coordinator

Overview

Department: Nursing Administration

Employment Type: Full Time  

Shifts Available: Days

Hours: 8 hour shifts - 8:00am to 5:00pm

Location: Harlingen Medical Center - Harlingen, TX

 

Join an award-winning team of dedicated professionals committed to our core values of quality, compassion and community! Harlingen Medical Center, a member of Prime Healthcare, offers incredible opportunities to expand your horizons and be part of a community dedicated to making a difference.

 

Here are some of the benefits of working at Prime Healthcare:

• Health, dental, and vision insurance options
• Paid vacation, sick time and holidays
• Bereavement leave, FMLA and other leave options
• Employer 401K options
• Tuition reimbursement options
• Life, disability, and other insurance options
• Many other amazing benefits

Full benefits at Prime Healthcare: https://www.primehealthcare.com/careers/benefits/

 

Responsibilities

The Staffing Coordinator provides staffing and scheduling support for assigned departments. In collaboration with the Chief Nursing Officer (CNO) and Department Leadership, supports the creation and revision of department schedules by matching the needs of the individual departments to the number of personnel available.

• Will meet schedule posting deadlines according to Hospital policy or Collective Bargaining Agreement (CBA).
• Schedules staff in the most productive and cost-effective manner, utilizing all the staffing strategies determined by the organization.
• Evaluates and revises as needed the daily staffing of departments including replacement of personnel due to paid time off, sick leave, leave of absence, and/or other unexpected circumstances.
• Obtains daily staffing needs from assigned departments at regular intervals throughout the shift and by way of active rounding in the units to make changes in real-time to flex, float, or fill-in gaps.
• Participates in the Hospital position control meetings, working with C-Suite to review schedules and staffing reports.
• Forecasts staffing needs so that emergencies in staffing are avoided.
• Responsible for supporting the review and approval process for the Hospital to request supplemental agency personnel.
• Reviews contracted labor candidates presented to the Hospital in a timely manner to determine those who are qualified and submits to the CNO and Department Leadership for swift placement decision.
• Updates agency candidate orders in Vendor Management System (VMS). Ensures that all incoming agency personnel have complete compliance files in the VMS.
• In collaboration with Finance department, reconciles VMS invoices for hours and charges due to agencies. Establishes a pattern of agency reduction.

 

Qualifications

EDUCATION, EXPERIENCE, TRAINING  1. High School Diploma or equivalent required. 2. Experience and proficiency with Microsoft Office applications required. 3. Strong interpersonal communication skills required. 4. Experience in healthcare preferred, preferably in an acute care setting. 5. Ability to excel in a fast-paced environment 6. Experience and knowledge with payroll and timekeeping systems (JBDev)

Employment Status

Full Time

Shift

Days

Equal Employment Opportunity

Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf

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