Accounting Specialist (Business Office)

Skip to main contentJobsDashboardProfileWhy JHUBenefitsHopkinsLocal HireJoin Our Talent NetworksSign InCurrent EmployeeSingle PositionView All JobsAccounting Specialist (Business Office)Baltimore, MD, United StatesApply NowFind out how well you match with this jobUpload your resumeJob descriptionWorking at JHU Affiliated Office AddressBaltimore, MD, United StatesRequisition ID121776Date CreatedJuly 09, 2026Job FamilyFinance & BusinessJob SubfamilyAccountingJob FunctionFinance/AccountingExempt StatusNon-ExemptShift TypeFull TimeScheduleMonday - Friday; 8:30am-5pmWorksite02-MD:Mount Washington CampusWork ModalityRemote: Not on-site or < 10% of hours worked on-siteWe are seeking an Accounting Specialist to support the Sheridan Libraries Finance Office by managing accounting and reconciliation tasks for library materials & collection acquisitions. The role helps ensure accurate financial records, resolves discrepancies, and maintains coordination between Library & University departments.Specific Duties & ResponsibilitiesMaintain system-level reconciliation between ALMA and SAP, including running reports and using tools to compare transactions and fund balances.Manage specialized payment activity such as foreign wire payments, foreign currency conversions, bank fees, vendor refunds/credits, special shipping charges, and internal cost transfers.Oversee the weekly ALMA to SAP invoice export file; monitor the ALMA EDI vendor invoice processCreate and maintain vendor records in both the Libraries’ Management system (ALMA) and the University’s financial system (SAP)Maintain financial records and process related data. Monitor, verify, and reconcile accounts. Interface with departmental and University personnel to obtain and provide information to verify or support financial records and ensure compliance with established University policies and procedures. Prepare correspondence and answer inquiries regarding accounting information as required. Analyze accounting information and prepare reports and statements. May coordinate the work of lower-level staff as assigned. Assist with special projects or tasks as needed. Other duties as assigned. Minimum QualificationsHigh school diploma or graduation equivalent.Two years of related experience.Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.Preferred QualificationsBachelor’s Degree in a related field.Previous experience in a high-volume invoice processing environment.Technical Qualifications & Specialized CertificationsProficient use of ALMA or other Library Management Systems.Proficiency in Microsoft Office (especially Excel and Word).Technical Skills & Expected Level of ProficiencyAccounting Record- Awareness Analytical Skills- Awareness Financial Record Maintenance- Awareness Generally Accepted Accounting Principles- Awareness Interpersonal Skills- Awareness Report Writing- Awareness Classified Title: Accounting Specialist   Role/Level/Range: ATO 37.5/02/OE  Starting Salary Range: $18.20-$33.90 HRLY ($53,895 targeted; Commensurate w/exp.) Employee group: Full Time Schedule: Monday - Friday; 8:30am-5pm FLSA Status: Non-Exempt Location: Mount Washington Campus  Department name: Business Office Personnel area: Libraries  Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of...