Accounts Executive (AP) - NoMad Singapore

OVERVIEW OF ROLE

The Accounts Executive (AP) is responsible for the accurate auditing, processing, and timely payment of all hotel-related supplier invoices and financial obligations.

This role ensures that all payments are properly verified, authorised, and processed in compliance with hotel policies and internal controls. The Accounts Executive (AP) plays a key role in maintaining strong supplier relationships and supporting the Finance team in delivering accurate and efficient financial operations.

MAIN DUTIES & RESPONSIBILITIES

The main responsibilities of the Accounts Executive (AP) are summarised below; however, the list is not exhaustive.

INVOICE PROCESSING & VERIFICATION

• Audit, verify, and process all supplier invoices, purchase orders, and receiving records.
• Ensure proper three-way matching of purchase orders, goods received notes, and invoices.
• Verify that all invoices are supported by appropriate documentation and approvals.
• Code invoices accurately to the correct accounts and cost centres.

PAYMENT PROCESSING

• Prepare payment vouchers and ensure accurate processing of supplier payments.
• Ensure all payments are processed in a timely manner according to payment schedules.
• Maintain accurate records of all outgoing payments and credit memos.
• Support month-end and payment closing processes.

SUPPLIER ACCOUNT MANAGEMENT

• Reconcile supplier statements with internal accounts payable records.
• Investigate and resolve discrepancies in supplier accounts.
• Respond to supplier queries in a timely and professional manner.
• Maintain strong and professional relationships with vendors and suppliers.

FINANCIAL CONTROLS & COMPLIANCE

• Ensure all payments comply with hotel financial policies and approval procedures.
• Maintain accuracy and integrity of accounts payable records.
• Support internal and external audits by providing required documentation.
• Uphold strong internal control standards in all payable processes.

DOCUMENTATION & RECORD KEEPING

• Maintain proper filing and organisation of all invoices, payment records, and supporting documents.
• Ensure all financial records are complete, accurate, and audit-ready.
• Support finance reporting requirements through accurate data maintenance.

SYSTEMS & ADMINISTRATION

• Use accounting systems (e.g. Check SCM, SUN or equivalent) to process transactions.
• Maintain accurate and up-to-date financial system records.
• Utilise Microsoft Excel and related tools for reconciliation and reporting.
• Support system updates and process improvements where required.

EXPECTATIONS

The Accounts Executive (AP) is expected to:

• Demonstrate strong attention to detail and accuracy in all financial processes.
• Ensure timely and accurate processing of supplier invoices and payments.
• Maintain professionalism in dealing with suppliers and internal stakeholders.
• Work collaboratively with Finance and Procurement teams.
• Show strong organisational and time management skills.
• Maintain confidentiality and uphold financial integrity at all times.
• Take initiative in resolving discrepancies and improving processes.

 

 

QUALIFICATIONS

• University degree in Accounting, Finance, or related discipline preferred.
• 1–2 years of relevant experience in accounts payable or accounting function.
• Strong numerical accuracy and attention to detail.
• Proficiency in Microsoft Excel, Word, and accounting systems.
• Experience with hotel or hospitality finance systems advantageous.
• Good communication skills in English (additional languages advantageous).
• Strong organisational and coordination skills.
• Ability to work independently and as part of a team.